Contract administration services

Tender description

Countess of Chester Hospital Commercial Procurement Services wishes to award a national framework agreement for the provision of asset and contract lifecycle management services which will allow for improvements in organisational efficiency which may otherwise have been overlooked under a fragmented approach to contract management. This framework will specifically target the requirement for an end to end outsourced lifecycle contract management solution spanning procurement, contract management and service delivery management. Bidders will be required to demonstrate how their solution will increase efficiency against traditional contract letting and management methods, whilst maintaining or improving high standards of delivery. This procurement exercise will lead to a single supplier Framework Agreement. The Framework will be for the provision of an end to end outsourced asset and contract lifecycle management solution spanning procurement, contract management and service delivery management for a range of contracts, including medical maintenance, estates maintenance and services and any other contract identified by a Client Organisation. The Framework will be awarded as a single lot, with bidders being required to meet all aspects of this technical specification. Client Organisations will, however, be able to contract for elements of the service as required. The Requirement. Client Organisations often have limited procurement and contract management resources and require an outsourced solution that will enable them to extract maximum value from a range of (mainly) maintenance and service contracts throughout their lifecycle. Specifically, the Supplier must have experience of delivering this service to NHS Client Organisations, including medical maintenance, hospital estates maintenance and services contracts. The Supplier is expected to be able to manage similar contract types in other Public Sector bodies. Summary of Requirements. The Supplier will be required to: 1. Management of the portfolio: Take over management of the Client Organisation’s maintenance and service contracts portfolio; 2. new Contracts and Renewals: Manage the procurement of all contracts within the portfolio; 3. management of the Service Delivery of Contracts: Manage the service delivery of the contracts by suppliers; 4. reporting: Accurately report on any saving efficiencies forecast or made through the letting or management of such contracts to a client trusts specification; 5. stakeholder Engagement: Carry out active stakeholder engagement throughout the contract; 6. additional requirements: Deliver additional services bespoke to individual client requirements.