Building and facilities management services

Tender description

The MET is seeking to centrally procure hard & soft FM services across the Trust. In the first instance, this will encompass five academies with the potential to extend to other schools within the Trust as their current arrangements end, and as the Trust grows. The services may vary between academies to suit the local demographic, site facilities and student numbers, and we would expect bidders to take each school's needs into account. Equally, the contract terms must be favorable to each institution within the Trust, and we reserve the right for each academy to determine a value for money of the arrangement for their circumstance. In general, each Academy Site will require the following services to be maintained and supported. Site Specifics will be specified by the site in the Invitation to Tender. A single point of contact (Helpdesk). Proven PPM/Reactive Callout documentation system. Management and Reporting of all the services being provided by the Contractor. Regular Site/Contract Meetings (a minimum number will be defined within the ITT). Provide a Planned Preventative Maintenance (PPM) and a Reactive Callout Service across all the services contained in the Contract. These services include (but not limited to): — Heating Ventilation and Air Conditioning (HVAC), including Boilers etc, — Hot Water systems including Calorifiers and Point of Use Water Heaters, — Natural Ventilation systems, — Ground Source Heat Pumps (GSHP’s), — Gas Installations (including ‘Gasguard’ type systems) and Annual Certification, — Closed Loop Water Treatment and monitoring, — Water Hygiene monitoring including Annual Chlorination of tanks and ‘down’ services, — Servicing and Certification of RPZ Valves (if applicable), — Trace Heating and Heat Maintenance Tape, — Building Management Systems (BMS), — Solar PV and Solar Thermal Installations (if applicable), — Thermal Imaging of Electrical Panels and Distribution Boards, — Fire Alarm systems (this may also include Redcare systems), — Fire Fighting systems including Sprinklers, Dry Risers, and Hydrants, — Smoke Extract / Ventilation systems, — Roller Shutters / Fire Curtains linked to the Fire System, — Intruder alarms (this may also include Redcare systems), — Refuge Point and Induction Loop systems, — Access Control systems, — Lightning Protection Systems, — ‘Mansafe’ systems, — Closed Circuit Television (CCTV) systems, and, — Water Leak detection systems. The contractor will be responsible for ensuring Compliance with the equipment/systems for which they are responsible and issuing the associated documentation to the Academy/Trust.