Low Level Waste Repository Ltd - ERP SAP\OPMS Replacement

Tender description

Why the Work is Being Done The business is required to replace its current ERP solution no later than mid 2018 in order to finally separate its IT solutions for Accountancy, Procurement, HR and Security from the current Legacy SAP/OPMS systems, that are shared with another organisation in the respective market sector. Problem to Be Solved LLWR currently uses the SAP/OPMS ERP system.A full ERP system may not be the best solution for a Company of LLWR’s size (approx. 300 employees, Annual revenue ~ £80m). A hybrid approach may be more beneficial. LLWR requires assistance to review the approved SAP/OPMS Replacement Business Requirements Specification document and advice on available options from the market ,to identify the best fit solution to satisfy the Business requirements, assistance with market engagement, project managing the transition and deployment. Further details can be obtained from alison.clark@llwrsite.com Who Are the Users Users of the SAP/OPMS replacement software will be: • Finance dept – accounting package • HR – HR database & employee management tools • Training – manage and monitor Nuclear employee training requirements • Payroll • Employee Time-booking and Project Costing • Vetting and Security – database to manage and monitor security clearance of Site Licence Company employees • Commercial & Procurement –Purchasing, Stores and Contract management Early Market Engagement N/A Work Already Done Business Requirements Specification written for each area to be covered. Existing Team 1x Programme Manager, 1x Lead Business Change Manager (BCM), 1x BCM Support Current Phase Not applicable Work Location Pelham House, Pelham Drive, Calderbridge, Cumbria, CA20 1DB Working Arrangments The supplier’s team will be required to work onsite at the base location, working a five (5) day week. Security Clearance Disclosure Scotland and suitable for BPSS Baseline clearance. Additional T&Cs Contract to be based upon NEC 3 short form, Professional Services terms. Skills & Experience Have experience of working in blended, multi-discipline, multi-vendor team environments focused on meeting user needs using agile methodologies and delivering digital improvement outcomes Solutions Architect experience Project Management experience Market Engagement Programme Lifecycle Management Have experience of successfully delivering high transaction digital services to organisations working in complex and highly regulated environments. IT Services Market knowledge Be able to hit the ground running and deliver advice in a short period of time Nice to Haves No. of Suppliers to Evaluate 5 Proposal Criteria Demonstrable market knowledge for IT software in relation to areas noted above. Demonstrate knowledge and understanding of major IT software replacement projects Cultural Fit Criteria Proposed approach for working with LLW Repository Ltd, demonstration of transparency and collaboration. Can work with clients with low technical expertise Be transparent Take responsibility for their work Challenge the status quo Payment Approach Fixed price Assessment Method Written proposal Case study Work history Reference Presentation Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers Budget range commercial market rates for a project of this type.