Software package and information systems

Tender description

University Hospitals Bristol NHS Foundation Trust is the Host Organisation for the National Institute for Health Research (NIHR) Clinical Research Network West of England (CRN West of England). The Host Organisation is mandated to procure a Local Portfolio Management System (LPMS). The requirement is for a web-based, hosted IT software solution used by clinical research staff to manage research studies across a network of NHS Trusts and Primary Care sites in CRN West of England. The successful LPMS must meet the following criteria: 1. Support the efficient recording and retrieval of research study performance data. 2. To provide a repository for research study documentation. 3. To support the sharing of data across CRN West of England, whilst restricting access to patient identifiable information on the system to specific users and NHS sites. The LPMS must have sufficient security to allow for the storage of patient identifiable information on the system. 4. Input research study data directly to the LPMS. 5. Integrate with national systems (including the Central Portfolio Management System) through a two-way data exchange. 6. Provide real-time research activity data at a national level. 7. Work to an agreed, standards-based supplier contract approved by NIHR. 8. Ensure data standards that enable it to link with other Network data sources. The system must be implemented within a short time frame so an ‘off the shelf’ software package is required. This package must already be operational in at least two host sites in a research environment across multiple organisations. The National Institute for Health Research Clinical Research Network (NIHR CRN) has worked with all of the major LPMS stakeholders (including suppliers) to create the LPMS Systems of Choice Framework, which is a set of documentation which provides guidance on contracting with suppliers, minimum levels of functionality specifications and service management approach to help support selection of an appropriate LPMS. CRN West of England will follow the guidance provided in these documents, which are available here: https://sites.google.com/a/nihr.ac.uk/crncentral/knowledge-info/information-systems/lpmssoc-1/lpms-soc-framework The system must: — Use SSL / TSSL encryption and secondary authentication, — Have screen displays and user manuals screens in English, — Be scalable so that it can be used across multiple organisations. Start 1.10.2017 for initial 18 month Period, with option to extend for a further 5 years in line with the NIHR contract which is reviewed in 2019.