Environmental services

Tender description

Water Hygiene Monitoring Contract Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property and Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve. Both LDC and EBC own and operate a variety of buildings within the two areas and are looking to procure a joint Water Hygiene Monitoring contract to continue their compliance with ACOP L8 to 91 buildings, with the flexibility to add or deduct buildings to this initial number. LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Water Hygiene Monitoring services. The contract is to be awarded at the beginning of January 2017 with a mobilisation period from the end of January 2017 to the contract start date of 6.3.2017. The contract will run for 3 years with the options to extend by one year and then a further 1 year thereafter. The purpose of the contract is: — To provide for the Supply and Management of Water Hygiene Monitoring services for Lewes District Council and Eastbourne Borough Council; — To provide appropriate labour, consumables and materials for use in maintaining water hygiene in the Councils' operational buildings; — To monitor performance to the contract and regularly report back to Council officers; — To continuously improve the service provision to the Councils through use of modern reporting and operating methods; — To initiate an appropriate response to planned and reactive management of Water Hygiene Monitoring. — To carry out up to date risk assessments, where required, due to the alteration of existing or installation of new plant. Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire (‘PQQ’) stage. Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 5.10.2017. Any PQQ's received after this time will be discarded. Advert Published — OJEU 31.8.2016. PQQ Released: 5.9.2016. Last date for PQQ Clarifications 30.9.2016. PQQ Return Deadline: 5.10.2016. PQQ Evaluations: 6.10.2016 - 12.10.2016. PQQ Results: 13.10.2016. ITT Issued: 17.10.2016. ITT Return Deadline: Noon 16.11.2016. ITT Evaluations: 17.11.2016 - 25.11.2016. Clarifications 28.11.2016 - 30.11.2016. Site Visits/Supplier Presentations: 29.11.2016. Internal decision for ratification 2.12.2016. Provisional Award 5.12.2016. 15 Day Standstill Ends: 22.12.2016. Award Contract: 4.1.2017. Mobilisation Begins 5.1.2017. Contract Start Date: 00:01 6.3.2017.