Audio Visual Equipment and Staging Hire

Tender description

RSSB requires a flexible, zero value commitment, call off contract to allow us to hire AV and staging equipment as and when required. The successful supplier will be required to undertake a range of services including: (i) Working collaboratively with the RSSB Events Team each and every time an event, or set of events, is identified to manage their AV equipment requirements. (ii) Designing and installing AV systems for events of varying sizes, including but not be limited to: • Microphone systems • Camera systems, including camera relay and filming • Speaker management systems • Event broadcasting provision and management • Lighting production (and control) for media • Provision of basic AV equipment • Provision of laptops, tablet computers, touch screen style devices • Management of AV systems for events of varying sizes, including: o Production planning and management o Video management (control and integration) • Projection systems • Sound production (including control) • Voting handsets (iii) The Supplier may be required to create mobilisation plans in preparation to respond urgently to high priority/high profile briefs following an unexpected event. (iv) The Supplier will provide a full cost breakdown of all aspects of the products and services provided, to be made available to RSSB to confirmation of the order. The Events team will be responsible for ensuring that these quotes are in line with the agreed contract rates. (v) The Supplier is required to deliver, set up and take down all equipment. (vi) The Supplier will be required to provide qualified personnel to operate the equipment where required. (vii) The Supplier may be required to provide branded equipment/staging. (viii) The Supplier may be required to liaise directly with venues to complete venue health and safety and risk assessment forms. The above is a summary of the requirements. Please see Appendix G: Schedule of Requirements for full details.