HMPPS Categorisation and Allocation Decision Tool

Tender description

Why the Work is Being Done HMPPS are responsible for the management of offenders in custody and the community, and this entails ensuring that offenders in custody are held in the appropriate conditions to maintain the security of the estate. HMPPS are reviewing the categorisation process that takes place as part of the prison reform programme, to identify improvements and developing a more data rich process. This is aligned to the MoJ objective of becoming a more data driven department. Problem to Be Solved 1.Identify possible methods to automate/augment/improve the categorisation and allocation of prisoners decision making process. 2. Review current/future information sources. 3.Undertake business/options analysis to include: business requirements mapping/user research/needs analysis/running experiments with live data, around possible future initiatives to validate their efficacy/deliverability. 4.Researching how this type of process is undertaken in penal systems globally – including known advancements in technology. 4.Explore development of a digital tool which will automate some aspects of the categorisation process. 5. Bring together a range of data sets to ensure better decisions. 7.First iteration of a tool to be piloted in a live environment in 04/18. Who Are the Users The users are staff in HMPPS, who need to categorise prisoners, ensuring that offenders in custody are held in the appropriate conditions, to maintain the security of the estate. Additional interested parties include: reform programme teams - whose work will be fundamentally impacted by the iterative learning from this activity, and law enforcement partners. Early Market Engagement Work Already Done The HMPPS team has completed some process investigation and mapping, and some early thinking on data sources and uses of information to improve the current process. Its is prudent the successful supplier reviews this work for completeness and critical challenge. Existing Team The current team are HMPPS Prison Security, Prison Reform Programme, and a multi-agency working group who meet monthly. Current Phase Discovery Work Location 102 Petty France, London SW1H 9AH. Note - some travel may be required to the Digital Studio in Sheffield. Working Arrangments The team will be embedded and report into HMPPS Security and the MoJ Prison Reform Programme. This will involve reguarly working with the HMPPS operational teams, and the advanced analytics team. The suppliers will work with the team lead, to map all stakeholders, and complete a full organisational chart. Security Clearance The information is sensitive and the team will be using live data for this discovery stage and experiments. Due to the volume and sensitivity of the data, we require all project members to hold SC clearance prior to the start of the contract. Additional T&Cs Skills & Experience Project Management - must have experience of managing technical and digital projects using an agile methodolgy in public safety or law enforcement arenas Data Science - must have experience and skills in data science prinncipals and techniques, especiallty those used in HMG Data Science (coding) - must have experience in developing data analytics in packages such as "R" and its associated packages Business Analysis - must have have experience in developing business processes and workflows in law enforcement or public protection arenas User research - must have experience of conducting user research with busy operational users with limited technical skills Technical architecture - Must have experiencing in developing high level technical architecture for law enforcement or public protection information systems Experience of working with sensitive personal and operational data and material Nice to Haves Transformation - previous experience of working within HMG transformation or reform programmes No. of Suppliers to Evaluate 3 Proposal Criteria Provide a methodology statement of how you intend to deliver a solution which meets the project needs. A project delivery plan, with key milestones. Demonstrate evidence of when your organisation has delivered a similar project using agile delivery methods and GDS Standards. Your approach to efficiently respond to flexes in the project’s needs. Your proposed approach for conducting user research. Your ability to maintain quality and speed of delivery. Your suggested approach for ensuring knowledge transfer is conducted to the HMPPS project team. Cultural Fit Criteria The ability to work within a larger civil service team delivering a programme of work on prison reform. Be transparent and collaborative when making decisions. Have a no-blame culture and encourage people to learn from their mistakes. Be willing to share and cascade specialist knowledge and expertise with civil servants. Payment Approach Capped time and materials Assessment Method Written proposal Case study Presentation Evaluation Weighting Technical competence 65% Cultural fit 5% Price 30% Questions from Suppliers Budget range