Provision of Public Relations Services to Ashford Borough Council for 24 months to promote the Borough and activities of the Council

Tender description

Contract No. PR/17/1 Scope: Ashford Borough Council are looking to appoint a PR agency to support a campaign to raise the profile of Ashford as a place to invest, work, live and visit. They will be expected to support the Council to achieve our aims and the specific inward investment marketing campaign objectives. The successful PR agency will deliver a proactive two year media relations programme targeting key national and trade media, which not only supports the inward investment marketing campaign, but also promotes the wide range of services that the Council provides. Term: The term of the commission will be for 24 months. Estimated Value £56,000.00 Quotation Evaluation Your quotation will be evaluated 100% Quality working within the estimated budget. The Quality aspect will be evaluated on your response to the questions posed in the Suitability Assessment Questionnaire (SAQ) attached. The companies who attain the three highest scores will be invited in for interview. Contract Award: The company who submits the most economically advantageous quotation based on an assessment of quality will be awarded the work. Form of Contract: Ashford Borough Council standard form of agreement (attached) Documents attached: - PR Brief Oct 2017 - PR Bid document and draft contract Oct 2017 - Suitability Assessment Questionnaire (SAQ) PR Oct 2017 Quotation Return In order to be considered please register your interest on the Kent Business Portal and return your bid electronically through the portal no later than 14:30hrs on Monday 13th November 2017 Timetable Invitation to Quote: Advert Placed: 19th October 2017 Final Date for Clarification: 12 Noon Wednesday 8th November 2017 Quotation Return Date: 14:30hrs Monday 13th November 2017 Evaluation of Bids: w/c Monday 13th November 2017 Shortlist informed: w/c 13th November or w/c 20th November 2017 Interviews w/c 20th November 2017 Appointment made: Late November 2017 Commencement of PR Contract: December 2017 Completion of PR Contract: December 2019 Notes: 1) Please register your interest through the Kent Business Portal - we will use these registration details to inform you of any amendments, or items of clarification during the quotation period. However, no further clarification, etc. will be issued later than the 12 Noon Wednesday 8th November 2017 2) If you have any items of clarification during the quotation period, these should be uploaded to the Kent Business Portal and a response will be provided. 3) Please be aware that you need to download the documents attached to this advert and submit your bid electronically by the due date. Your registration of interest will NOT be used to issue you with quotation documentation. 4) When submitting your bid, please keep additional marketing material to a minimum. 5) The "Last date for Expressing Interest" detailed at the beginning of this notice, is the last date for submitting your bid. 6) The start/end dates specified in this notice are indicative, however, the intention is that the contract will comment in December 2017 and complete in December 2019 Further Information If you have any queries please contact Dean Spurrell on (01233) 330647 or by e:mail dean.spurrel@ashford.gov.uk Keywords: PR Agency, 2. Support Marketing Campaign, Council, Local Authority