WP1277 - Improving the publishing and formatting platform

Tender description

Why the Work is Being Done The work has two different strands as follows: Manuals; To ascertain the feasibility of: moving the Manuals format to be part of the new publishing platform (primarily using our Publishing API) and consolidating the manuals format to be part of a single manuals template for government. The work will also provide sufficient documentation, instruction and recommendation so that a team picking up the work in the future can easily start and complete the work Asset Manager; To migrate assets firstly from Whitehall Publisher to Asset Manager and secondly from asset manager onto a third-party application publisher - a server. Problem to Be Solved Manuals are required to be migrated to the new publishing platform, and the business needs to assess the costs of doing so. Migrate assets to new Asset Manager platform and third party server from Whitehall Publisher. Who Are the Users The GOV.UK programme’s roadmap illustrates the need to modernise architechture. Two related projects are: Manuals GOV.UK needs to have a better understanding of how complex the task of moving and consolidating the manuals format is. Understanding will help GOV.UK plan when to undertake the migration. The discovery will also give GDS the necessary documentation and understanding of the work so that the work could easily be completed in the future. Asset Manager GOV.UK needs to migrate assets from Whitehall publisher onto Asset Manager and onto a third party server, so that there is no administrative burden on GOV.UK Early Market Engagement None Work Already Done None Existing Team GOV.UK made up of 4 Developers, 1 Product manager and 1 Delivery manager with further team members to be added over the duration of the term supported by the business management function. Current Phase Not started Work Location Aviation House, 129, Kingsway, London, WC2B 6NH Working Arrangments The supplier will have to work on site at Aviation House to ensure that they provide the right level of support to these applications and to integrate any changes that are made to existing and future components of GOV.UK Security Clearance Minimum Baseline Personnel Security Standard Additional T&Cs Standard Cabinet Office terms and conditions apply. Skills & Experience Experience of technical migration Delivering architectural consistency Experience of consolidating features Build excellent verbal and non-verbal communication skills Experience of Ruby development (minimum 5 years experience) Prior knowledge of AWS and SW3 (minimum 2 years experience) Strong team-work skills Previous experience of working with Asset Manager or similar tools Experience with large scale file upload management on Linux Systems Experience with a cloud based storage system. At least 5 years experience with Legacy Rails applications Nice to Haves Experience of the GOV.UK Stack or another public sector Stack Experience of providing instruction and documentation to enable learning Demonstrable experience of working in an agile environment No. of Suppliers to Evaluate 3 Proposal Criteria Approach and methodology How the approach or solution meets user needs How they’ve identified risks and dependencies and offered approaches to manage them Team structure Value for money How the approach or solution meets your organisation’s policy or goal Cultural Fit Criteria Work as a team with our organisation and other suppliers Transparent and collaborative when making decisions Have a no-blame culture and encourage people to learn from Payment Approach Time and materials Assessment Method Written proposal Work history Presentation Evaluation Weighting Technical competence 75% Cultural fit 5% Price 20% Questions from Suppliers Budget range no more than £750 per resource per day provided by the winning supplier.