DFT Rail Data Action Plan

Tender description

Summary of the work Engage with stakeholders across the rail industry to understand the issues and solutions around sensitive data, standards and formatting; Produce a report detailing; the issues, options and recommendations; outlining how Open Data principles can be embedded into future rail projects; Outline Open Data priorities for Government, passengers and the industry. Expected Contract Length 6-8 weeks Latest start date 16/01/2017 Budget Range £40,000 Why the Work is Being Done The proposed work will test the hypothesis that an industry agreed definition and framework of sensitive data would be useful in distinguishing perceived and actual commercially confidential data, and personal and security data. This will give the rail industry confidence that the data they make open will not result in security, privacy or commercial risks, and will encourage them to open-up more data. The work will also provide advice on whether rail data publishing standards are necessary, and if so, how can this be achieved. Including advice on how to embed Open Data principles into future and current rail projects. Problem to Be Solved There is no agreed definition of commercially sensitive data nor guidance to help distinguish perceived and actual sensitive data. Further, there is a view that some data is personal, which could impact on the privacy of individuals if disclosed. Consequently, it is a subjective matter, meaning that data that can be openly shared isn’t. There are various rail publishing preferences and standards which means that data can be difficult to aggregate for reporting and analytics. We seek advice on whether standardising rail data is necessary. Who Are the Users Government, developers, rail industry and the wider Open Data community. Early Market Engagement Findings from market engagement suggest that there are a number of barriers that prevent data in rail from being truly open. Work Already Done A list of Open Data barriers in rail has been developed through primary research and insights gathered from industry stakeholder engagement. This will be shared with the winning supplier Existing Team There is currently a Deputy Director, Project Manager & Project Leader. Current Phase Discovery Skills & Experience • Essential Skills - Proven experience of working within the Open Data field. • Essential Skills -Proven knowledge of Open Data principles, classifications and standards, including an understanding of the benefits • Essential Skills -Proven experience of working within in the UK rail industry. • Essential Skills -Ability to work with and build effective relationships with stakeholders at all levels. • Essential Skills -Demonstrable experience of carrying out user research with a diverse mix of users and stakeholders. • Essential Skills -The ability to produce clear reports and recommendations to Government. • Essential Skills -An understanding of the policy and Government approach in relation to Open Data, including the views of the Open Data community. • Essential Skills -Proven experience in considering data protection, security and privacy issues. • Essential Skills -Knowledge and experience of Agile ways of working. Nice to Haves • An understanding of digital services and design. • Knowledge and previous experience of carrying out Privacy Impact Assessments (PIAs). Work Location Progress meetings will take place at Great Minster House, 33 Horseferry Road, London, SW1P 4DR. The winning supplier will be required to meet rail stakeholders in various locations countrywide which will include travel outside of London. Expenses will be paid in accordance with DfT rates. Working Arrangments The winning supplier will be required to have an initial face to face meeting and then face to face contact at least once a week. This is to enable skills transfer and collaboration with internal support. The supplier would need to have teleconferencing capability and will be required to commit to weekly updates and reviews, including a final presentation and/ or workshop. Security Clearance Basic Clearance, evidence of which will be required as part of the suppliers submission. No. of Suppliers to Evaluate 8 Proposal Criteria CV, case study and written proposal Cultural Fit Criteria • Experience of working with or within Government and/ or its agencies. • Experience of transparent and collaborative decision making. • Experience of leading and communicating effectively and the ability to resolve problems effectively. • Experience of sharing approach, knowledge and skills with Government. Payment Approach Capped time and materials Evaluation Weighting Technical competence 70% Cultural fit 5% Price 25% Questions from Suppliers 1. Is the 'Basic Clearance' referenced more specifically the Government's Baseline Personnel Security Standard (BPSS)? If so, is it possible to self-certify or is 3rd party certification required? If 3rd party certification is required, please can you provide a list of authorised certifiers? Before you can take up employment in the Department, you will need prove that you have Baseline Personnel Security Standard (BPSS) checks at the very minimum.Please include a scanned copy of your certificate when you submit your proposal. The winning supplier will be required to provide original documentation as part of the pre-employment checks 2. Whilst there is no agreed definition of commercially sensitive data, can you please elaborate on the attributes that are at the core of the problem to be solved on commercially sensitive data and Privacy Impact Assessments? It is difficult to distinguish the difference between ‘perceived’ and ‘actual’ commercially confidential data. This has resulted in data being wrongly classified as being commercially sensitive and therefore not made publically available. There is also an assumption that a number of datasets cannot be made openly available due to the risk that it can lead to identifying individuals and expose their personal data. It will therefore be important for the winning supplier to understand the methodology described in the Information Commissioner’s Office Code of Practice on Privacy Impact Assessment’s to analyse issues around personal data. 3. We have a number of people who could contribute to satisfying these needs, each from a slightly different perspective. Are you willing to consider suppliers who propose a team based approach to this project? Yes, we are willing to consider a team based approach