ARSAC Information System

Tender description

Why the Work is Being Done New Ionising Radiation (Medical Exposure) Regulations will come into force on the 6th February 2018 and certification of clinicians will be replaced by a new dual licensing system for employers and practitioners. The regulations also include a requirement for approval of research involving radioactive substances by the Administration of Radioactive Substances Advisory Committee (ARSAC) The current certification system is not designed for the new dual licensing system and cannot be upgraded. A new digital system to allow submission, assessment and issuing of licence applications and research approvals is required. Problem to Be Solved A digital method for employers and practitioners to be licensed under the 2018 Ionising Radiation (Medical Exposure) Regulations that incorporates application, assessment and approval. It is anticipated that end date of each phase shall be: Discovery – 1 Jan 18, Alpha – 1 Feb 18, Beta - 1 Aug 18. The transactional capabilities of GOV.UK and potentially stand-alone systems, such as those available on G-Cloud, are to be assessed for their suitability to provide the service. Based on the legacy system, we estimate around 15,000 users will use the new system. Who Are the Users PHE staff Medical Consultants Medical Directors Medical Physics Experts Research Sponsor Companies ARSAC Committee Members CQC Scottish Government HIW RQIA Early Market Engagement None Work Already Done An internal discovery exercise has been completed that has given an initial view of users and needs. There is an existing MS Access based system that provides some functionality but is not sufficient to meet the requirements of the new regulations. The initial work under this project is to review this Discovery work so that the project is ready to transition to Alpha. Existing Team PHE have a specialist team and a digital team who the supplier will be working with. Current Phase Discovery Work Location The work can be performed from any location, but is likely to be co-ordinated by staff in PHE’s Chilton, London, and possibly other offices. Working Arrangments Work may be carried out from multiple locations including the Supplier’s offices. Attendance at PHE Offices in London and in other locations around England will be required for meetings. Supplier staff are expected to be on-site at PHE locations sufficient to manage relationships with senior stakeholders; the exemplar project team and users; and, stakeholders and users in other organisations Security Clearance Not required. Additional T&Cs Skills & Experience E1) Recent and demonstrable experience of introducing Transactional services on GOV.UK. E2) Recent and demonstrable experience of delivering digital projects to meet statutory requirements. E3) Recent and demonstrable experience of digital systems that take input and subject this to both automated and manual validation. E4) Recent and demonstrable experience of assessing the suitability of G-Cloud and other systems for public sector applications. E5) Recent and demonstrable experience of designing systems to manage personally identifying information under the General Data Protection Regulation (GDPR). E6) Recent and demonstrable experience of meeting the GDS Service Standard. Nice to Haves N1) Experience of healthcare organisations N2) Experience of working with public sector organisations such as central and / or local government No. of Suppliers to Evaluate 5 Proposal Criteria P1) Supplier's approach to PHEs vision and requirements (35/100 points) P2) Supplier's approach to assessing the suitability of GOV.UK’s transactional capabilities and constraints (35/100 points) P3) Supplier's team structure / experience (30/100 points) Cultural Fit Criteria C1) Approach to understanding public sector and healthcare landscape C2) Approach to senior stakeholder engagement and management Payment Approach Capped time and materials Assessment Method Written proposal Case study Presentation Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers Budget range £120,000 to £240,000