Facilities management software package and software package suite

Tender description

Following a review of its approach to Facilities Managements across its campus, the University of Strathclyde (University) intends to implement a Computer Aided Facilities Management System (CAFMS) to support its strategic plan. Through this procurement exercise, the University is seeking to appoint a suitably experienced and technically capable company to install, implement, support and provide a long term road map for the proposed software. Following a review of its approach to Facilities Managements across its campus, the University of Strathclyde (University) intends to implement a Computer Aided Facilities Management System (CAFMS)to support its strategic plan within the area of Operational Excellence and Outstanding Student and staff experience. Through this procurement, the University is seeking to appoint a suitably experienced and technically capable company to install, implement, support and provide a long term road map for the proposed software The University currently utilises two discrete legacy applications to manage its facilities management activities and is looking to replace these systems with one integrated software application which will deliver benefits from modern advances in technology including mobile. The estimated total value of this contract is 325 000 GBP. Interested parties should note that this value is inclusive of annual license cost over a potential 5 year period. It is envisaged that this contract would be for an initial period of 3 years with an option commencing in 2018 to extend for a further 2 12 month periods. The University of Strathclyde has invested over 350 000 000 over the last 10 years in improvements and development of its Estate and Facilities, to support its goal to be the Leading International Technological University as set out within its 2015-2020 Strategic Plan. Strathclyde University is seeking to implement a state of the art CAFM system, which will allow as minimum functionality, online creation, assignment and tracking of work orders, both planned and reactive, utilising desktop and mobile devices including stock and asset handling, with statutory warning information and monitoring, which will interface with the university Finance system (UNIT4) and other asset and space management systems. The number of maintenance jobs raised each year across the university estate via our current systems is approximately 36 000. Strathclyde University has 31 multi floor buildings spread across a large campus area encompassing a wide range of facilities for students and staff, from physics and chemistry laboratories to sports and catering facilities. The University is seeking to appoint, considerate, collaborative, knowledgeable Contractor who can demonstrate experience in achieving [excellence of] structured implementation of a system to a similar scale and scope and share the University beliefs in Corporate Social Responsibility. The contract scope covers commissioning and implementation therefore the Contractors staff will be vital to successful delivery of the project. The University therefore seeks to appoint Contractors who have well motivated professional teams who are customer and programme focussed.