Data capture services

Tender description

Data capture services. To undertake the NATO codification of equipment and spares for the UK Ministry of Defence. The UK National Codification Bureau (UKNCB) is responsible for the implementation and management of the UK's participation in the NATO codification system. The NATO Codification System provides a Common Supply Language. NATO codification ensures that there is one name and one unique NATO Stock Number (NSN) for each different Item of Supply used by the military services of participating NATO countries. The Potential Provider will be required to obtain technical data for each item of supply, and from the data will codify items of supply in accordance with the rules of NATO Codification. The process will result in an electronic record for each Item of Supply, and each record will be allocated a unique NSN. UK NSN records are stored and maintained on a computerised database known as the Codification Support Information System (CSIS). Creating each CSIS record involves encoding applicable data elements using NATO-wide agreed rules. A requirement for conversion of technical data used in the codification process, into a standardised electronic format, for storage and retrieval purposes by UK NCB is also required. This is currently undertaken by Industry, and TUPE may apply. CSIS is a browser based database application provided by UKNCB. Access to CSIS is available via an industry link to the Ministry of Defence Restricted LAN Interconnect (RLI) via the Secure Managed Interface (SMI). Appropriate PC hardware and software subject to Ministry of Defence security accreditation is required. To access CSIS, connection will be arranged and financed by the successful Potential Provider. There are approximately 450 000 codification transactions each financial year. Codification services must be carried out within the UK. Interested suppliers are required to complete the DPQQ to provide information that allows the Authority to evaluate the supplier's capacities and capabilities against the selection criteria as set out at sections within this Contract Notice. The Authority will use the PQQ response to create a shortlist of tenderers who: are eligible to participate under section III.2.1), III.2.2) and III.2.3) of this Contract Notice. Prior to ITT there will be a down selection process to a maximum of 6 companies who will be invited to tender. Any Potential Providers wishing to Express Interest in this potential requirement should do so by no later than 24.10.2017.