Programme Cortisone - Technical Evaluation Applications Integration Architectural Services Partner

Tender description

Why the Work is Being Done Programme CORTISONE is to provide a suite (Primary Care, Mental Health, Rehabilitation, Occupational Health and COTS Interoperability) of Medical Information Services (MED IS) that will allow the Defence medical Services (DMS) to meet patient safety and duty of care obligations. Programme CORTISONE will be delivered using integrated COTS. The programme will interface with medical services provided under the NHS and other MoD related systems e.g. Joint Personnel Administration (JPA). CORTISONE require an Integration and Evaluation Partner to work with the Authority to develop an Integrated Ecosystem of COTS medical information services and products within an MoD provided hosting solution Problem to Be Solved Programme CORTISONE will deliver 5 Themes using medical COTS solutions. CORTISONE is currently procuring up to 11 COTS for Themes 1&2. MoD requires Partner to undertake: a. Solution Evaluation – support product evaluation and assessment of upto 11 solutions across 5 Lots. b. Solution Design –support solution architecture design based on outcomes of product evaluation and assessment. c. Solution Selection and Development – assisting in filling gaps in the DMS requirements not fully satisfied by the evaluated COTS. d. Solution Delivery – assisting with developing a beta solution based on the alpha, of the evaluation phase. e. Knowledge Transfer Plan Who Are the Users ISS are responsible for the delivery of CORTISONE to meet the requirements of the DMS. The CORTISONE delivery team need to be able to test and analyse medical information applications to select the optimum solution to meet customer requirements. Applications will be tested by DMS clinicians. Due to the wide range of products to be tested and analysed and the diversity of testers ISS require a partner to work with the CORTISONE Programme team to undertake the administrative duties of the Test Environment to ensure appropriate accounts and access to applications are available. Early Market Engagement None for this specific role. CORTISONE has been the subject of industry briefs at Tech UK, the last being Nov 2016. PLEASE NOTE: Any suppliers currently bidding through the OJEU procurement will not be eligible for this requirement. Work Already Done Programme CORTISONE was established in Apr 2014 and has progressed through the CONCEPT Phase and is now in the ASSESSMENT Phase with a mature Concept of Analysis. Existing Team The team is a blend of Military and Crown Servants complemented by contract staff and specialist companies. The team includes Architects, Assurance Specialists, a Product and Test Manager and Project Managers. Current Phase Alpha Work Location The Programme Team is located at MOD Corsham in Wiltshire (SN13 9NR) and DMS (Defence Medical Services) in Lichfield (WS14 9PY). It is anticipated that collaborative planning, preparation and assessment work for the CORTISONE Assesment Environments (AE), which will be provided by the Authority, will be at MoD Corsham. In order to support the AE there may be a need to visit the hosting facilities based in Blandford or Andover (this has yet to be confirmed). Working Arrangments The Partner will be expected to work within an Agile environment framed around pre-defined sprints. Working with users and project leads to develop, design, pilot and implement solutions and then to document outcomes and updated designs and standards.  As part of the agile team they will need to work efficiently and follow best practice to ensure the agreed outcomes meet the quality and standards expected by our stakeholders. Monday to Friday, locations as described above. The Partner will work under the guidance of the CORTISONE Delivery Manager. For full details of the requirement contact: ISSComrl-NEHub-C1-01@mod.uk Security Clearance All staff involved in this requirement will require SC by the start of this contract. SC is required due to possible attendance at secure MoD sites and the need to work within the MoDNet infrastructure. BPSS or Disclosure Scotland is not acceptable and the Authority will NOT sponsor Security Clearance. Additional T&Cs These MOD DEFCONs form part of Call Off Contract: 5J (Edn 18/11/16) Unique Identifiers, 76 (Edn 12/06) Contractors on site, 129J (Edn 18/11/16) Electronic business Delivery Form, 516 (Edn 04/12) Equality, 520 (Edn 02/17) Corrupt gifts and payments of commission, 522 (Edn 18/11/16) Payment and Recovery of Sums Due, 531 (Edn 11/14) Disclosure of Information, 534 (Edn 06/17) Subcontracting and Prompt Payment, 566 (Edn 10/16) Change of control contractor, 642 (Edn 06/14) Progress meetings, 658- Cyber Security - DEFSTAN 05-138, 660 - Official Sensitive Security Requirements. DEFFORMS DF111 Appendix - Addresses and Other Information DF10 Acceptance Of Offer Of Contract Skills & Experience Experience in the installation and configuration of COTS medical information systems for NHS bodies. (4%) Extensive understanding of and experience in the application of healthcare integration patterns and information standards (HL7 FHIR, HL7 v2) for enabling interoperability between medical information systems. (4%) Experience in architecture design and integrating medical information systems with NHS Spine services. (3%) Experience working as part of a rainbow team of contractors, crown servants and software vendors. (2%) Experience in the planning, specification, development and execution of a programme of testing to meet the requirements of a specified Test Strategy. (3%) Experience in the administration and management of typical environment and server applications i.e. Windows 2012 Server, Linux, SQL Server and Windows Active Directory.(4%) Experience of providing a complete architecture service to a complex Government Programme (3%) Nice to Haves Experience of working in MOD, with a good understanding of ISS and wider business practices and relevant JSPs, including JSP604 and JSP440. (2%) Experience working with NHS bodies to select, design and implement Electronic Patient Record (EPR) systems for Primary Care, Acute, Mental Health, Rehabilitation and Occupational health services. (2%) No. of Suppliers to Evaluate 5 Proposal Criteria Explain your proposed approach, methodology and timescales. Includes how you will ensure that the Authority is supplied with high quality and appropriately skilled team specialists flexibly and responsively(10%) Explain your proposed approach, methodology and timescales for delivery of Work Packages 1 and 2 including a description of the skills of the proposed team. (5%) Explain your proposed approach, methodology and timescales for delivery of SE&E Phases 1, 2 and 3, including a description of the skills and resources of the proposed team.(5%) Explain how you will optimise costs for the Authority and deliver value for money. (5%) Explain how you plan to retain key resources for the duration of the contract. (5%) Explain how you propose to provide training and knowledge transfer to the CORTISONE Programme team. This should include how you will provide input in to documents for knowledge transfer.(5%) Cultural Fit Criteria Evidence of a willingness to take ownership of problems and issues at their own initiative to ensure a successful outcome. (2%) Evidence of collaborative approach to problem solving with stakeholders from multiple organisations, including Civil Servants, other contractors and vendors. (2%) Evidence of an ability to adapt an agile methodology to align to a client’s governance and control process. (2%) Evidence of working with clients with different levels of technical expertise. (2%) Payment Approach Capped time and materials Assessment Method Written proposal Case study Work history Presentation Evaluation Weighting Technical competence 62% Cultural fit 8% Price 30% Questions from Suppliers Budget range £850k to £2.2m subject to approvals. interested parties should be aware that funding has only been confirmed for work packages 1 and 2(information on these to be issued as part of the itt documentation), further funding approval is expected by dec 2107, but cannot be confirmed at this point.