The Grimsby Institute - Supply of Gas Cylinders

Tender description

The Grimsby Institute Group is made up of a number of College educational sites across the counties of North East Lincolnshire, East Lindsey and North Yorkshire. The Group is looking to partner with a supplier to not only provide various gas cylinders but to also work with the Group to maximise its holdings. Service Requirement Ensure that you read this requirement and respond appropriately. 1. At appendix 5 is a list of campus sites that currently will require assorted gas cylinders delivering to. 2. The Group wishes to work with the successful supplier in reducing costs and stock holdings as follows; a. Stock holdings - currently too many held on site in stock - maximise just in time deliveries b. Removal of empty cylinders weekly to reduce any storage costs - if applicable. c. Improved stock rotation 3. Point of contact for; 4. Contract Management 5. Sales - please detail your ordering support process and detail delivery timescales from point of order. 6. Describe your typical delivery process from arrival on site to leaving. Each delivery will be accompanied by a Group employee. At the Nuns Corner campus the Group does have the use of a forklift truck and qualified driver for off loading. 7. Invoicing to be provided per team, emailed to finance@grimsby.ac.uk and detailing recent collections/deliveries with appropriate credits/debits. All teams to provide a purchase order and each invoice to quote the appropriate purchase order number 8. The Group closes its campus sites during the Summer, for two weeks at Easter half term and also two weeks at the Autumn half term. During this time it is envisaged that either all cylinders are removed or a nil cost rental is charged. 9. The Fabrication & Welding team at Nuns Corner campus currently have Integra type valves/fixings on existing cylinders. If possible they wish to retain this type of fixing but are open to recommendations. In which case we strongly advise attending one of the site visit dates. 10. The Group, as part of the contract and development of a partnership would like an annual safety check on the storage areas and fixings undertaken. If a staff member could shadow on this inspection as part of their CPD (continual professional development). 11. Deliveries to be carried out Monday to Friday 8.30am to 5pm 12. Monthly usage report to be provided to the Group's Purchasing Manager to monitor how the maximising of deliveries and cylinders on site is progressing.