The Grimsby Institute Legionella Risk Assessment, Monitoring and Management 2017

Tender description

The Grimsby Institute Group (The Group) is a multi campus further and higher education business. The Group is seeking to appoint a suitably qualified and experienced organisation to complete Legionella Risk Assessments, written Management Schemes and monitoring procedures. Services shall be provided in accordance with the minimum standards defined in ACOP L8 The Control of Legionella Bacteria in Water Systems [L8], together with the enhanced standards as defined in this document. The purpose of this contract is to ensure that all The Group's sites listed in Appendix 6 meet the statutory legal requirements with regards 'The Control of Legionella Bacteria in Water Systems'. It is important to note that The Group has campus sites in North East Lincolnshire, East Lindsey & North Yorkshire. A full list of assets and campus sites is located at Appendix 6. Scope of Service Required Initial Assessment and Action 1. Appointment of a suitably qualified and experienced person to be managerially responsible for the service contract and a suitably qualified and experienced proposed Service Team. 2. Schematic plans showing the water system layout of each building have been previously prepared. 3. Attend an initial Management meeting with Client to discuss details of programme delivery and communications. 4. Attend an annual Management systems review meeting. 5. Initially assess buildings to identify risk systems. 6. Conduct detailed Legionella Risk Assessments for Buildings comprising risk systems, in accordance with L8, to identify and assess the sources of risk from Legionella and other pathogenic microorganisms in water systems. 7. Prepare a written site specific Management Scheme for each Facility, identified as having risk Systems, to ensure that all health risks are managed and cold and hot water systems meet the required UK regulatory standards and legionellosis related legislation. The written scheme shall include as a minimum: (a) A description of Buildings and schematic plan of relevant systems; (b) Asset register and bar coding system of all relevant assets including Site Flush log books; (c) A system for correct and safe operation; (d) Prioritised recommendations for remedial actions with photographic evidence; (e) Inspection of site management systems and record keeping; (f) Details of checks to be conducted to ensure efficiency of scheme; (g) Retention of auditable records of precautions implemented