School cleaning services

Tender description

Procurement of professional cleaning management services for Shelley College, part of the Share Multi-Academy Trust. The College is seeking to appoint a Supplier whose experience and resource will meet the requirements for cleaning services within the premises of Shelley College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for pupils staff and visitors. The contract being tendered is for 2 years in duration from 1.1.2018 until 31.12.2020 with the option to extend for 1 year thereafter and will be a fixed price for each year, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; potentially new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is optimised. At present 8 cleaning staff are employed by the College to work between the hours of 6:00 — 8:00 and 15:30 — 18:00, Monday to Friday. This includes a Supervisor undertaking cleaning and non-cleaning duties. It is anticipated that the cleaning staff will transfer under TUPE to the appointed Supplier and that the Supplier will obtain Admitted Body Status to the West Yorkshire Pension Fund to enable transfer and continuation of pension terms for all transferring staff. The daily cleaning duties will apply for 39 weeks of the year plus 4 weeks' flexible periodic cleaning, with washroom services and waste bin collection twice per week. The Client will be responsible for communicating arrangements for out-of-hours use. Whilst the Client prioritises value for money as an objective of the competitive tender process, the tender will be evaluated on the basis of the Most Economically Advantageous Tender. The Client's key objectives are: — To build upon the standards of cleanliness within the College; — To generate an improved learning environment for all students within the College; — To receive a service that complies with the service standards; — To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce; — To receive pro-active management support and training for the cleaning staff; — To hold regular review meetings with the successful Supplier; — To achieve overall value for money.