Provision of Document/Image management systems

Tender description

An Post are seeking an enterprise wide solution, initially to replace their current document imaging repository system. This current system (Alchemy) stores in excess of 64M document images comprising approximately 1.5TB of storage. Additionally An Post seek that the solution is sufficiently capable of supporting multiple projects/systems requirements for document storage, retrieval and image data capture processes. Images are stored within the current solution through interfacing with OpenText Teleforms document scanning software, Metastorm BPM software and as uploaded from mobile devices used by postal staff. Images are retrieved from the system via Metastorm BPM software and other custom built applications with multiple users. They key requirements of the solution required are; •Provide equivalent image repository system software capable of efficiently storing & retrieving images with comprehensive features for record management customisable to individual document types •Migrate all images and files from the current platform to the new platform. •Redevelop or replace all interfaces that currently exist with the Alchemy software. These can broadly be categorised as follows o Teleforms Scanning software. o Mobile Scanners o MetaStorm BPM.. o Custom Built Indexing application. • Provide a solution that can apply a new index to previously captured documents, based on business rules that will be defined. • The ability to maintain document versions should be part of any solution • Facilitate An Post compliance with all relevant Data Protection & Financial regulation/legislation through record management. • Provide capability to store and easily retrieve documents captured from additional sources including emails, MFDs, system interfaces, print runs, screen grabs, PC based documents etc. and support features such as intelligent/automatic indexing of documents stored • Provide a full audit trail of all actions completed on all documents an