Financial analysis and accounting software package

Tender description

The Council is seeking expressions of interest from suppliers of Financial Management Software. Expressions of interest should include an overview of the system proposed as well as indicative pricing to include implementation costs (including data transfer), annual licensing and maintenance costs and all other costs associated with managing the software. The Council is looking to identity a system that is fit for purpose and functional for a small district Council which embraces the digital agenda. There are limited internal resources so efficient and effective system administration and support / helpdesk requirements are essential. Melton is seeking a fully cloud based system in order to reduce / minimise hardware cost and licences. Expressions of interest should be returned via the e-mail address listed in this Notice by no later than 12:00 on 19.7.2017. The Council is investigating its options for replacement of its Financial Management Software. Basic requirements of a basic replacement system are set out below: Procure to Pay: — Requisitioning goods and services, — Purchase order processing, — Goods receipting, — Invoice processing, — Payments processing, — Supplier standing data. Accounts Receivable: — Raising invoice requests, — Recurring billing, — Cash receipting, — Direct debit collection, — Credit control. General Ledger: — Chart of accounts/hierarchies, — Enquiries, — Journal entry, — Budget Planning, — VAT control, — Commitment accounting. Other: — Reporting tool functionality — over all modules, — Approval workflows for processes i.e. journals, procurement, invoices, — Integrated Invoice scanning and archiving. Estimated cost should also include implementation, data transfer, and annual support and maintenance — separately itemised.