Programme CORTISONE - Technical Evaluation Applications Integration Architectural Services Partner

Tender description

Why the Work is Being Done Programme CORTISONE is to provide a suite of Medical Information Services (MED IS) that will allow the Defence medical Services (DMS) to meet its patient safety and duty of care obligations. Programme CORTISONE will be delivered using a range of integrated COTS products. The programme will interface with medical services provided under the NHS and other MoD related systems e.g. Joint Personnel Administration (JPA). CORTISONE require the Technical Evalution Applications Integration Architectural Services (TEAIrS) partner to work with the Authority to develop an Integrated Ecosystem of COTS medical information services and products within an MoD provided hosting solution Problem to Be Solved Programme CORTISONE will be delivered under 5 Themes using COTS products. This is a complex programme which will involve evaluating a number of Solutions. The Authority requires a Partner to undertake the following activities: 1. Installation, configuration and management of COTS products in the Assessment Environment (AE). 2. Testing of COTS products In Accordance with the Test and Strategy Plan. 3. Management and Administration of the AE. 4. Management of systems and tools to support the AE. 5. Knowledge transfer of findings to MoD Staff. 6. Provision of an Architectural Service to support development of designs, solutions and standards. Who Are the Users ISS are responsible for the delivery of CORTISONE to meet the requirements of the DMS. The CORTISONE delivery team need to be able to test and analyse medical information applications to select the optimum solution to meet customer requirements. Applications will be tested by DMS clinicians and a team of specialised testers. Due to the wide range of products to be tested and analysed and the diversity of testers ISS require a partner to work with theCORTISONE Programme team to undertake the administrative duties of the Test Environment to ensure appropriate accounts and access to applications are available. Early Market Engagement None for this specific role. CORTISONE has been the subject of industry briefs at Tech UK, the last being Nov 2016. PLEASE NOTE: Any suppliers currently bidding through the OJEU procurement will not be eligible for this requirement. Work Already Done Programme CORTISONE was established in Apr 2014 and has progressed through the CONCEPT Phase. It is now in the ASSESSMENT Phase with a mature Concept of Analysis. Existing Team The team is a blend of Military and Crown Servants complemented by contract staff and specialist companies. Team size is in the region of 30. Current Phase Alpha Work Location The Programme Team is located at MOD Corsham in Wiltshire (SN13 9NR) and DMS (Defence medical Services) in Whittington (WS14 9PY). It is anticipated that collaborative planning, preparation and assessment work for the CORTISONE Assesment Environments (AE), which will be provided by the Authority, will be at MoD Corsham. In order to support the AE there may be a need to visit the hosting facilities based in Blandford or Andover (this has yet to be confirmed). Working Arrangments The Supplier will be expected to work in an Agile environmnet, working with users and project leads to develop, design, pilot and implement solutions and then to document outcomes and updated designs and standards.  As part of the Agile team they will need to work efficiently and follow best practice to ensure the agreed outcomes meet the quality and standards expected by our stakeholders. Monday to Friday, locations as described above. This resource will work under the guidance of the CORTISONE Delivery Manager. For full details of the requirement please contact: ISSComrcl-NEHub-C1-01@mod.uk. Security Clearance All staff involved in this requirement must hold SC clearance due to the possibility of attendance at secure MoD sites and the need to work within the MoDNet infrastructure. Additional T&Cs MOD DEFCONs form part of this Contract: DEFCON 5J (Edn 18/11/16)-Unique Identifiers, DEFCON 76 (Edn 12/06)-Contractors on site, DEFCON 129J (Edn 18/11/16)-Electronic business Delivery Form, DEFCON 516 (Edn 04/12)-Equality, DEFCON 520 (Edn 18/11/16)-Corrupt gifts and payments of commission, DEFCON 522 (Edn 18/11/16)-Payment and Recovery of Sums Due, DEFCON 531 (Edn 11/14)-Disclosure of Information, DEFCON 534 (Edn 18/11/16)-Subcontracting and Prompt Payment, DEFCON 566 (Edn 07/14)-Change of control contractor, DEFCON 642 (Edn 06/14)-Progress meetings, DEFCON 531-Disclosure of information, DEFCON 658-Cyber Security, DEFSTAN 05-138-Cyber Security, DEFCON 660-Official Sensitive Security Requirements. DEFFORMs will be used: DF111-Addresses And Other Information, DF10-Acceptance Of Offer Of Contract. Skills & Experience Experience in the architecture, installation and configuration of COTS medical information systems in a hub and spoke interoperability architecture. (4%) Experience in the application of healthcare data exchange and information standards (HL7 FHIR, HL7 v2) enabling interoperability between Med IS to support hub and spoke interoperability architecture. (4%) Experience in architecture and integrating medical information systems with NHS Spine services in the primary healthcare setting. (4%) Experience working as part of a rainbow team of contractors, crown servants and software vendors. (2%) Experience in the planning, specification, development and execution of a programme of testing to meet the requirements of a specified Test Strategy. (3%) Experience in administration/management of typical environment and server applications i.e. Windows 2012 Server, Citrix XenApp v7.6, Linux, SQL Server, Windows Active Directory and Windows Remote Desktop Services 2012. (3%) Experience of providing a complete architecture service to a complex Government Programme (3%) Nice to Haves Experience of working in MOD, with a good understanding of ISS and wider business practices and relevant JSPs, including JSP604 and JSP440. (2%) Experience working with NHS bodies to implement Electronic Patient Record (EPR) systems and interoperability solutions. (2%) No. of Suppliers to Evaluate 5 Proposal Criteria Explain your proposed approach, methodology and timescales. This includes how you will ensure that the Authority is supplied with high quality, appropriately skilled team specialists flexibly and responsively. (10%) Explain your proposed approach, methodology and timescales for delivery of Work Package 1 (SE&E Prep) including description of skills and scale of resources that will form proposed team. (5%) Explain proposed approach, methodology, timescales for delivery of Architectural Services appropriate to expected Integration Activities of Medical-Applications, including skills description and scale of resources to form proposed team. (5%) Explain how you will optimise costs for the Authority and deliver value for money. (5%) Explain how you plan to retain key resources for the duration of the contract. (5%) Explain proposal to provide training/knowledge-transfer to CORTISONE Programme team. This should include how you will document/provide input in to documents to ensure the Authority can obtain the knowledge. (5%) Cultural Fit Criteria Evidence of a willingness to take ownership of problems and issues at their own initiative to ensure a successful outcome. (2%) Evidence of collaborative approach to problem solving with stakeholders from multiple organisations, including Civil Servants, other contractors and vendors. (2%) Evidence of an ability to adapt an agile methodology to align to a client’s governance and control process. (2%) Evidence of working with clients with different levels of technical expertise. (2%) Payment Approach Capped time and materials Assessment Method Written proposal Case study Work history Presentation Evaluation Weighting Technical competence 62% Cultural fit 8% Price 30% Questions from Suppliers Budget range £850k to £2.2m subject to approval.