Repair and maintenance services of firefighting equipment

Tender description

The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement to maintain, service, repair, modify and replace where required all fire fighting equipment across the Participating Authorities estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers, sprinkler systems and gas suppression systems and to ensure full compliance with all current fire safety legislation on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014(collectively hereafter referred to as ‘Participating Authorities’). The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken. The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following: — The Fire ( Scotland ) Act 2005 as Amended; — The Fire Safety (Scotland) Regulations 2006; — Scottish Health Technical Memorandum — Firecode 81 — 85; and — BS 5306-9 2015 Recharging of Portable Fire Extinguishers; — BS 750:2012 (for hydrants); — BS 9990:2006 and BS 5306 part 1 (for risers): and that all equipment is kite marked and CE marked as required in Scotland. The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs. Important Notes The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation. The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate. The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template). Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared. When requested, the Contractor must provide details or copies of the following: — BAFE (British Approvals for Fire Equipment) & certificate number; — FETA (Fire Extinguishing Trade Association) certificate; — BFC (British Fire Consortium) certificate. Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit. The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken.