Lubricants

Tender description

Team Leidos has an ongoing, enduring requirement for the supply of a range of oils, lubricants, greases, fuel additives and associated products and intends to invite tenders for its MOD OLG supply with a view to awarding Contracts that are targeted to commence in summer 2017. Team Leidos will invite tenders against approximately 500 oils, lubricants, greases, additives and associated items. These products will cover the full range of land, aviation and marine products including gear oils, fuel additives and anti-icing products. In addition to the original RFI (issued 26.7.2016) and to aid your consideration, a greater list of items for which we intend to tender, together with information including the standards with which each product will be required to comply and the estimated usage rates of each product can be provided on request by e-mail using the point(s) of contact within this bulletin. This list represents the majority of the total requirement as we understand it now however it is still potentially subject to change prior to issue of the official Contract Notice. Nothing in this notice commits Leidos to issuing the Contract Notice. Many of the range of Oils, Lubricants and Greases have over many years been codified to include brand names; product names and/or product numbers rather than product specifications. This was because the use for which the product was codified required testing; manufacturer's approval; Design Authority approval; Submarine Toxicity Clearance; or the specific technical, chemical or physical properties of the specified item. These Oils, Lubricants and Greases have been codified in such a way that the brand name and or part reference often or always form part of the coded characteristics which define the essence of the item. Given the way in which these products have been codified and in accordance with PCR 2015 (Section 5, Technical Specification, 42 (5) and (12), Leidos believe that in all or in a number of cases these brand names; product names and/or product numbers are the only items able to meet the needs of the Front Line Commands (FLCs). It considers therefore that the specification in this tender process of these branded products is justified by the subject matter of the Contract. However, if a supplier identifies an alternative or equivalent Product in terms of Fit, Form, Function, which also meets the specified requirements, Leidos will consider inviting the supplier of such an alternative to compete for appointment to a multi-supplier framework agreement. If the product meets the requirement, Leidos would then expect the supplier to seek MOD (DSFA) approval, including adding items to the Technically Approved Product List (TAPL) and Approved Products List (APL), over a 6-12 month period following the competition to adopt and codify these non-branded products for those uses where the use of the branded product is not essential. Any costs associated with testing, etc. would need to be borne by the supplier. For more information about Defence Standards please see https://www.gov.uk/guidance/uk-defence-standardization and the standards themselves are available via the MOD's Standards Extranet Site that requires a short registration process: https://www.gov.uk/guidance/uk-defence-standardization#related-links If you should have any issues accessing these Defence Standards electronically please contact us to resolve. In order to test the ability of Industry to be able to deliver this requirement Team Leidos may hold a Bidders Conference, Without Commitment, in early 2017. Any organisation requiring additional information or wishing to participate in the Bidders Conference should contact Team Leidos by e-mail using the point(s) of contact within this bulletin. Non-participation in the Bidders Conference will not be taken into account in any future procurement activities or preclude any organisation from submitting a tender in any future competition. Team Leidos will not meet any costs incurred by participation in the Bidders Conference. This Prior Information Notice is not a means to submit a formal expression of interest in respect of any potential Tender.