PROGRAMME MANAGEMENT SERVICE

Tender description

Summary of the work Commander Field Army (CFA) requires a Programme Management Service to deliver commodity planning and planning performance management information. The service will implement and support pan-Field Army business management tools. Specialist role Programme manager Expected Contract Length 220 DAYS with option period of a further 220 days or part thereof. Latest start date Monday 5 June 2017 Maximum Day Rate The maximum day rate shall be £875.00 Who Speclialist Work With The existing team consists of military and civil service personnel responsible for planning, programming and co-ordinating the Field Army programme to enable the Field Army to deliver its mandated outputs within resource constraints. What Specialists Work On 1. Supporting current prototype inventory tools. 2. Assisting AIS with porting prototype tools onto ADW. 3. Writing all required system documentation. 4. Conduct analysis on current processes and design, build and publish reports as requested / directed by the Authority. 5. Advise on the most efficient design and architecture for future business practices. 6. To undertake any other analysis, process work or related tasks that may be required by the Authority and produce project or specialist documentation as necessary. 7. Continued development of prototype tools to support CFA. Skills & Experience • Working with SME’s to elicit and document complex business requirements. • Ability to map detailed business processes, systems and unwarranted variation. • Capable of identifying, quantifying and mapping project benefits associated with redefining business processes. • Clear, concise briefing and presentation skills to connect with a wide range of stakeholders and convey often complex, stratified / nuanced meaning. • Knowledge and broad experience of a wide range of database applications, technologies and business exemplars with ability to horizon scan and forecast likely trends. • Produce high quality outputs within tight timeframes ensuring critical project deadlines are prioritised and achieved. • The ability to record work in suitable technical and documentary formats with attention to detail and credibility in both technical and practical professional areas. • Break down complex problems and identify steps towards solutions. • Coach individuals and engage with non-technical people at all levels of seniority. • In depth knowledge and application of industry best practice in inventory supply and management. • Relevant qualification such as an Industrial Engineer. • Expert Microsoft Excel (Full application development). • Capable of identifying trends, errors and issues with processes, from stand-alone systems and providing the correct level of Management Information to produce business intelligence. • A strong background and proven experience in detailed forecasting, demand planning and performance management. End to End Supply Chain understanding and knowledge. • Ability to analyse mass data sets, across multiple commodities, 80,000 stock keeping units, over the short, medium and long term. • Deep knowledge and experience of working with the Army is essential. Nice to Haves • Ability to write prototypes with Microsoft front end / SQL back end. • Strong knowledge and understanding of policies and procedures within MoD Army and the wider Defence environment is highly desirable. • Knowledge of CFA inventory forecasting processes, Business Tool and MOAT, and inventory budgeting. • Knowledge of CHURCHILL, UAMS, ADW, MIRANDA, SS3, MJDI and VERITAS APS and DART. Work Location Primarily from Headquarters Field Army, Ramillies Building, Andover, Hampshire SP11 8HJ. Subject to the Supplier being contactable and providing the required outputs, remote working is a flexible element, an ad-hoc arrangement dependent upon work (e.g. outputs, meetings, stand-ups) requirements at the time. Working from home or from another MOD site may occasionally be permissible, to be arranged at the time. Working Arrangments The Supplier will be required to work with the Authority and other internal/external agencies to ensure coherent delivery of the service. It is anticipated that the Supplier will agree with the Authority to spend varying degrees of time located at the Authority’s site for face-to-face meetings and to carry out work of a security sensitive nature. Security Clearance Security Clearance (SC) is required. Incumbents are to follow both the letter and spirit of Army Headquarters security regulations. Additional T&Cs These MOD DEFCONs form part of this Call Off Contract: 5J (Edn 18/11/16) Unique Identifiers 76 (Edn 12/06) Suppliers on site 129J (Edn 18/11/16) The use of Electronic business Delivery Form 516 (Edn 04/12) Equality 520 (Edn 18/11/16) Corrupt gifts and payments of commission 522 (Edn 18/11/16) Payment and Recovery of Sums Due 531 (Edn 11/14) Disclosure of Information 534 (Edn 18/11/16) Subcontracting and Prompt Payment 566 (Edn 07/14) Change of control Supplier 642 (Edn 06/14) Progress meetings The following DEFFORMS will be used for the contract: 111 Appendix - Addresses And Other Information 10 Acceptance Of Offer Of Contrac No. of Specialists to Evaluate 3 Cultural Fit Criteria • Demonstrate expertise and experience of working with public sector organisations, the Military, Other Government Departments and Not-For-profit organisations. • Suppliers should demonstrate their understanding of the British Army and how it operates. • Ability to work with clients with limited technical knowledge. Open and transparent when making collaborative decisions. Evaluation Weighting Technical competence 75% Cultural fit 5% Price 20% Questions from Suppliers 1. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:IR35 inside or out? Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 2. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Could you please confirm the IR35 status of this requirement? Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 3. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Does this role fall within the IR35 legislation? Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 4. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Please could you confirm if role is inside / Outside IR35 : Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 5. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:What will the status of this role be with regards to IR35 Legislation Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 6. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Can you confirm if this role sits outside IR35? Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 7. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Can you confirm this role sits outside of IR35? Answer to supplier question about ‘PROGRAMME MANAGEMENT SERVICE’.The subject requirement is to be inside IR35. 8. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Is there a current incumbent in the role. In response to the question about 'PROGRAMME MANAGEMENT SERVICE'I can confirm that there is no current incumbent in the role. 9. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Can companies submit multiple applications or just one? A response to a question about ‘PROGRAMME MANAGEMENT SERVICE’.Just one & only one. 10. A supplier has asked a question about ‘PROGRAMME MANAGEMENT SERVICE’.They asked:Is there a contact that will accept CVs in conjunction with the questions? A response to a question about ‘PROGRAMME MANAGEMENT SERVICE’Once the advert has been closed the Authority will contact all suppliers to provide their CVs.