IT Borders Senior IT Programme Controls Manager

Tender description

Summary of the work To work with the IT Borders Director to implement appropriate Delivery Programme Governance supported by professional programme controls and measures, accompanied by appropriate tool kits to execute the role successfully. Specialist role Portfolio manager Expected Contract Length 24 months with 30 days notice period at any time Latest start date Monday 10 July 2017 Maximum Day Rate £800 per day Early Market Engagement It is not felt necessary to carry any pre-engagement activity. Who Speclialist Work With Day to day the specialist will work with the IT Borders Director an existing team of other specialists to bridge the gap between the delivery teams and PMO ensuring there is effective control, governance and resource assignment planning in line with business demand pipeline and investment available. Undertake periodic evaluation of the programme through health checks, quality compliance and governance adherence to the delivery lifecycle stage gate criteria. Chair, direct and plan stage gate reviews, programme reviews and facilitate the collaberation between delivery and servcie to ensure a smooth and efficient transition of new services into BAU. What Specialists Work On The Specialist will be the point of accountability to work with the IT Borders Director to define and implement appropriate structured programme governance, reporting and resources to deliver a multiple million pound complex programme. Provide support to the Delivery Directors and Programme Managers applying best practice project control measures for progress reporting, scheduling, forecast to complete, variance identification, CPA, EV, resource management and opportunities for improvement. Skills & Experience • An experienced Senior Programme Controls Manager who can demonstrate expertise in complex programme governance, reporting and control measures across a large and multifacitated programme to ensure programme quality and compliance • Highly proficient IT skills in Word, Excel, PowerPoint, and MS project • Strong written, oral an interpersonal skills are essential. • Evidence of creating and managing the toolkit to identify projects for review, support or improvement based on performance information • Experience of applying a governance and quality assurance framework across the programme enabling confident decision making and consistent high standards of delivery • Demonstrate creative thinking and ability to think through problems to find appropriate solutions. • Advanced organisational skills and close attention to detail to ensure communication is clear, concise, consistent and accurate • Experience of benefits and dependency mapping, risk management and resource planning • Min 5 years experience within a public organisation Nice to Haves • Designed and implemented a resource management capability • A highly developed understanding of government organisations, and how to operate and communicate at the varying levels of management • Will have a background in Technology with proven success in a complex portfolio of programmes Work Location Home Office Estate (London) Working Arrangments Onsite Security Clearance To access the Home Office building at 2 Marsham Street SC clearance is required. SC will also be required for access to the production system and service data Additional T&Cs Suppliers must apply via Digital Marketplace and all expressions of interest MUST be received by the DSAB Commercial Mailbox (dsab.commercialteam@homeoffice.gsi.gov.uk) by 11.59 pm on Friday 19th May. No more than 3 candidate should be submitted per advert. E-mails should be headed with "Senior IT Programme Controls Manager". For the response, please confirm whether or not you comply with each of the "Essential Skills and Experience" and "Nice-to-have Skills and Experience" and provide evidence against EACH ONE which should be in PDF format and not exceed 300 words. No. of Specialists to Evaluate 3 Cultural Fit Criteria • Ability to work under pressure and prioritise a very varied work schedule • Understanding of working across a broad geographical area and different functional departments with competing priorities • Work closely with colleagues and be transparent and collaborative in all communications • Be respectful and work with integrity and flexibility. Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers 1. Is the engagement inside or outside the scope of IR35 please? Would you please confirm if this role has been assessed as falling within or without of IR35 legislation or subject to 'off pay-role working'? Requirements for both the Programme Control Manager roles as advertised are deemed to be within the scope of IR35. These roles are likely to be considered within the scope of the Intermediaries legislation. Availability to start is a key criteria within the process. 2. Can a candidate without SC Clearance apply? Will the Home Office sponsor the SC Clearance? The role states that SC will be required. Is it advisable for a candidate to have SC prior to applying or would the Home Office be willing to accept a suitable candidate without SC and then put them through the clearance process? The advert refers to Security Clearance being required. Candidates may be working towards obtaining this level of clearance, but candidates are required to have this in place by the latest start date of 10/07/17. The Home Office may support the candidate with this process upon appointment, but this must be in place by employment commencement. 3. Security Clearance - is BPSS acceptable at application stage? If the candidate has Security Clearance level already progressing through the application process, in this instance BPSS would be acceptable by the Home Office at the application stage. 4. Can a candidate with DV clearance be considered for this role ? Candidates with DV Clearance will have already undergone Security Clearance level checks and will therefore be considered as part of this process. 5. Is the 300 words per question or in total? The adverts request up to 300 words against each of the 9 essential skills and the 3 nice-to-have skills, should we state on the portal something like “comply – please see pdf document” for each one? Also would you accept one pdf document with all answers contained in it or are you expecting a separate document for each one? You are looking for evidence to "not exceed 300 words." per Essential and Nice-to-have skill or for the total evidence of each candidate provided? Would you also like CVs for submitting candidates? Suppliers are requested to ignore the following wording within the 'Additional Terms' section of the advert: "For the response, please confirm whether or not you comply with each of the "Essential Skills and Experience" and "Nice-to-have Skills and Experience" and provide evidence against EACH ONE which should be in PDF format and not exceed 300 words.” Suppliers are requested to submit no more than 100 words per criterion of essential and nice to have skills via the portal. No PDF attachments are required and these will be excluded from the evaluation process. Suppliers should forward CVs to mailbox address: DSAB.commercialteam@homeoffice.gsi.gov.uk 6. Can more than one candidate per supplier be submitted for this role ? What is the total number for positions open for this role? We have noted that "No more than 3 candidate should be submitted per advert." If providing more than 1 candidate, can you please confirm whether the 100 words of evidence per requirement should be completed for one particular candidate only, or as a composite response covering more than one candidate? Suppliers are requested to ignore any previous references within the advert referring to 3 applicant submissions. Each supplier is requested to provide one applicant submission and associated CV per role. 7. Please can you confirm if T&S can be recovered? What are the other expenses which will be paid ? Is there any travel involved in this role and will the travel expenses be paid ? What are the other expenses which will be paid? Are expenses additional to the day rate? Specialists will work primarily on-site with teams as required and report to management on site. Specialists are expected to work across the multiple sites as required. Expenses will conform to HO internal policies and will not be payable to Westminster, Croydon, or Heathrow. Those Travel and Subsistence expenses that apply will be payable in addition to the day rate. 8. What is the lead time for feedback once the application is submitted? The Home Office is aiming to conclude the evaluation stage of the process by mid June. 9. Is occasional remote working allowed? Specialists will work primarily on-site with teams as required and report to management on site. Only approved IT facilities and equipment may be used and off-site or home working may be required at times subject to line management review and agreement. Specialists are expected to work across the multiple sites as required. 10. Will the day rate be excluding VAT or including VAT ? All day rates quoted will be exclusive of VAT. 11. In the specialist role section Portfolio Manager has been mentioned and the title of the roles is Programme Manager , can you please confirm if the role is for a Programme Manager or a Portfolio Manager Adverts for both roles refer to Programme Control Managers which require different skill sets to Programme Managers and are therefore detailed under the specification as Portfolio Manager.