Waste transfer station

Tender description

The Group is inviting tenders from suitably qualified and experienced organisations and or individuals for the provision of recycling and disposal of Commercial and Industrial Waste across the Tees Valley. The Group is looking to procure and develop a partnership approach with waste management contractor to deliver a successful and, compliant waste management programme across the Group promoting best practice and a value for money service. The provision of 2 waste transfer stations is required one in each of the core areas. The contract will be divided into 5 lots with one contractor to be awarded to each lot. Contractors can apply for one or multiple lots. The contract will be in the name of Thirteen Housing Group Limited. The contract will be for a period of 2 years with an option to extend for a further 2 x 12 months at the sole discretion of the Group and subject to satisfactory performance. The contract needs to cover waste collection, supply and collection of skips, direct tip at waste disposal locations with the provision of controlled areas with multiple containers for Thirteen operatives to have the option to segregate and dispose of waste, or direct tip for provider to segregate. Same day collections, dumpy bags and any other benefit ways of disposing waste. We also need the provision to dispose of the following domestic fridges, upholstered furniture, mattresses, PC Monitors and TV's, car tyres, paint in tins, fluorescent tubes, smoke detectors and batteries. There will be occasions when we require Japanese Knotweed removed from sites also. The contract needs to cover waste collection, supply and collection of skips, direct tip at waste disposal locations with the provision of controlled areas with multiple containers for Thirteen operatives to have the option to segregate and dispose of waste, or direct tip for provider to segregate. Same day collections, dumpy bags and any other benefit ways of disposing waste. We also need the provision to dispose of the following domestic fridges, upholstered furniture, mattresses, PC Monitors and TV's, car tyres, paint in tins, fluorescent tubes, smoke detectors and batteries. There will be occasions when we require Japanese Knotweed removed from sites also. The Contractor will be required to collect and dispose of general waste in an appropriate secure and environmentally considerate manner; this is to be provided directly by the Contractor and not through a sub-contractor. In fulfilment of its statutory duty of care, Thirteen Group will require the Contractor to provide full information on the methods of disposal of waste, showing clear evidence of using disposal methods, which are environmentally considerate. The Contractor will be required throughout the Contract, to provide individual collections of waste, outside their normal collection and disposal routines. This Service will be made available to Thirteen Group during Normal Working Hours, and the Contractor shall ensure the provision of any ad hoc collections upon request. The Contractor will be required to have Health and Safety responsibilities in this respect and will ensure that any lingering waste awaiting collection is secure from vermin or other pests, and does not pollute the surrounding atmosphere. The Contractor will be required to provide collection point bins and containers. The Contractor is also to have flexibility to either provide additional containers or increase the size of containers on demand at reasonable notice The Contractor will be required to dispose of general electrical equipment in accordance with the WEEE Regulations. The Contractor will be required to ensure the secure collection, storage, removal and disposal of all confidential materials, so that at no time, these materials are out of the Contractors possession, or capable of being deciphered once disposed of. Confidential waste will need to be signed for by the nominated Contractor's staff at the point of collection, and the Contractor staff member shall further indicate on each disposal, that it has been adequately destroyed. All confidential waste is to be disposed of in line with current legislation. The Customer will audit the records of confidential waste disposal and will wish to carry out periodic physical audits of the disposal process from the point of collection, (at the customers premises), verification of the security of vehicles to evidence of final destruction (at the contractors premises). The Contractor is to have capacity to increase frequency of visits on short notice (ad-hoc visits) and to arrange for additional visits during periods of high confidential waste usage (e.g. during office closures or general housekeeping at year-end). The Contractor is also to have flexibility to either provide additional containers or increase the size of containers on demand at reasonable notice. As part of the Waste Electrical and Electronic Equipment Regulations (WEEE), Thirteen Group have an obligation to recycle electrical equipment owned by the organisation; we therefore require a contract for the secure disposal of our Corporate WEEE. Thirteen Group require a suitably experienced and qualified service provider (ISO14001 & ISO27001) to: — Undertake an efficient and effective electrical recycling service which complies with legislative obligations of the Waste Electrical and Electronic Equipment Regulations (WEEE); — Collect, treat and disposal of all Corporate Electrical & Electronic Equipment in accordance with the Thirteen Group's data destruction policy and WEEE Regulations, this requirement shall include but not be limited to IT equipment such as desktop PC's, monitors, laptops, tablet devices, IT peripherals, cables, mouse, keyboards, phone chargers, docking stations, headsets and laptop batteries; — Ensure the security of information and secure data destruction; — Uplift items from various locations within the Group's operational area on receipt of a completed request form; — Provide management information on a monthly basis to enable the organisation to monitor the contract spend, benefits and efficient contract management.