Development and Migration of Intranet Site

Tender description

Why the Work is Being Done The Kingston Hospital intranet site is used by departments and staff for sharing information, news and other topics with other internal staff. The intranet site requires a full redesign to bring it up to date with a modern look, greater accessibility, ease of maintenance and navigation. Problem to Be Solved The current intranet site was developed around 15 years ago. The departments are unable to update their own sections without going through a central IT team and the site is difficult to maintain and navigate. There are a number of small applications located on the intranet server which will require migration. Who Are the Users As staff members, they need to be able to see up to date information on what is happening across the Trust, access departmental information, policies and other items as required. Departments need a way to communicate information to the wider staff base to ensure all have up to date knowledge. Early Market Engagement Work Already Done Kingston Hospital communications team have carried out some internal workshops with staff to understand the issues they may have with the current site, or wants/needs for any new site. Existing Team The current internal working group comprises communications, procurement, IT and clinical team representatives. Current Phase Discovery Work Location Any work required on site will be carried out at Kingston Hospital, Galsworthy Road, Kingston Upon Thames, Surrey, KT2 7QB Working Arrangments The winning supplier will need to agree a suitable workplan with the working group that ensures a collaborative approach with the appropriate teams/persons at Kingston Hospital. Security Clearance Additional T&Cs Skills & Experience Experience of building an intranet site for a complex and diverse organisation. Proven track record of building and supporting intranet sites using commercial or open source software Ability to mobilise a project quickly Knowledge and experience of designing fully accessible intranet sites. Experience of migrating historic intranets Nice to Haves Experience of working with the public or healthcare sector Local - within 45 minutes travelling by car or public transport No. of Suppliers to Evaluate 6 Proposal Criteria Technical solution including recommended CMS (20%) Approach and methodology including proposed statement of works for each stage of project (20%) How the supplier will ensure value for money and demonstrate cost effectiveness (10%) Training, support and maintenance post-delivery (10%) Cultural Fit Criteria Work collaboratively with the organisation and individuals leading on the intranet redevelopment project. Be transparent when discussing issues and making decisions Actively share knowledge, experience and expertise. Be able to work with individuals with limited technical expertise and experience. Payment Approach Capped time and materials Assessment Method Written proposal Case study Reference Presentation Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers Budget range