ISS International Pegasus Programme Management Office - UK Commitment

Tender description

Summary of the work Engaged and constructive support to the UK Pegasus PMO, Pegasus Programme Board (P2P), and Sponsoring Group (SG) is required. This includes the ability to provide technical and programmatic advice/guidance to these bodies and the ability to take a leadership role in actioning tasks rather than collating the responses of others. Expected Contract Length 12 Months with an option to extend for a further 12 months pending financial approval. Latest start date 05th June 2017 Budget Range The budget has been approved for the cost of c£650k Ex VAT with an LoL of £72,000.00 Ex VAT for extraneous expenses. Why the Work is Being Done The CCEB principles that sponsor the international Pegasus programme have agreed with the other nations to the provision of resources to co-ordinate, mange and control all international programme activities and lead on specific project activities. Each nation has been assigned specific roles in support of the International Programme with the UK being assigned the following International roles: Pegasus Deputy Programme Manager, Pegasus Chat Project Team Leader, Pegasus International Engineering Manager, Pegasus Operationalisation Tiger Team Lead and Pegasus Change Approvals Board Secretariat. Problem to Be Solved The UK has committed to provide resources to fill a number of roles on the International Pegasus Programme in order to provide support and governance of the Programme as well as manage MI input to the International Executive Group and Principles. Who Are the Users Offering a team will offer flexibility in meeting demands of the respective roles, including ease of access amongst team members to our accumulated Pegasus knowledge and experience. Performance of the Deputy IPM (DIPM) and PMO Technical Support will be tailored during the contract to reflect specifics of the IPM (Canada). Chat PPT since Jan 16, working with IPM and UKPMO representative to provide leadership, direction and guidance to the 5-Eyes National team, for delivery of the Pegasus Chat Capability. Engineering Manager (EM) provides systems engineering and integration guidance and leadership to the programme, and provide technical support/advice to IPM/Pegasus PT. Existing Team Engaged and constructive support to the UK Pegasus Programme Management Office (PMO), Pegasus Programme Board (P2P), and Sponsoring Group (SG) is required. This includes the ability to provide both technical and programmatic advice and guidance to these bodies and the ability to take a leadership role in actioning tasks rather than simply collating the responses of others. Current Phase Live Skills & Experience • Proven track record and Experience of working with International Defence partners (5-Eyes) and the CCEB - 30% • Proven track record of Programme and Project Management - 20% • Understanding of Change Management Principles and processes including Config Mgt 10% • Proven Ability to produce ad hoc Management Information (MI) and brief management to enable informed decisions using theMI 5% • Proven understanding of planning/Scheduling for technically complex large-scale IT projects and programmes 5% Work Location Majority of work will be undertaken at the successful bidders parent company offices but with some work at JFC Northwood , MoD Corsham as well as at overseas locations. Working Arrangments The man days assigned to each required role will be over a 12 month period with the team receiving a total LoL of £72,000 for extraneous expenses. Deputy Pegasus Programme Manager (220 days of effort), Pegasus CHAT Project Team Leader (114 days of effort), Pegasus Programme Support/Change Manager (171 days of effort), Pegasus Business Analysis/Test (171 days of effort) Security Clearance Individuals will be required to hold a minimum of 'SC' Clearance in order to work across the Pegasus Portfolio. Individuals are to be single UK nationality, and must not have held dual nationality at any time. No. of Suppliers to Evaluate 3 Proposal Criteria • Proposals must contain evidence that individuals being put forward are SQEP and meet requirements • Works under broad direction. Fully accountable for own technical work supervisory responsibilities. • Influences organisation, customers, suppliers and peers within industry on the contribution of specialism. Has significant responsibility for the work of others and allocation of resources. • Undertakes work which requires the application of fundamental principles in a wide and often unpredictable range of contexts. • Undertakes work which requires the application of fundamental principles in a wide and often unpredictable range of contexts. • Advises on standards, methods, tools and applications relevant to own specialism and correct choices from alternatives. Analyses, diagnoses, designs, plans, execute and evaluate work to time, cost and quality targets. • Responsible area of specialism to the employing org. Takes requirements into account when making proposals. • IPM - Proven track record of PPM within the C4ISR domain • IPM - Application of MSP in a multinational environment & Proven ability to brief to senior personnel • Chat PM - Multinational stakeholder engagement & Understanding of Pegasus Chat technologies XMPP/IRC • Pegasus Business Analysis/Test - Essentially as per DIPM (lower level) • PBA - Proven track record of working within a multinational PMO • PBA - Understanding of the Strategic and Operational domains and their influence on capability delivery • PBA - Multinational stakeholder engagement & Proven ability to brief to senior personnel • PBA - Technical understanding of the Pegasus core services & Experienced system engineer and architect • CCEB CAB Secretariat/ Prog Spt - Multinational stakeholder engagement • CAB - Experience of change management on a multinational CIS programme • CAB - Proven ability to brief to senior personnel (1/2 Star level) Cultural Fit Criteria • Demonstratable experience of working with International Defence Partners, 5-Eyes. • Work as a team with our organisation and International Defence Partners • Transparent and collaborative at all times • Have a no-blame culture and encourage people to learn from their mistakes Payment Approach Fixed price Evaluation Weighting Technical competence 65% Cultural fit 5% Price 30% Questions from Suppliers 1. Do we complete the online template? To be considered you MUST apply via the DOS portal. We require you to complete the CCS template and we require CVs. CVs are to be submitted before the advert closes for the team you are proposing, please send these to Natalie.Maddox-Hussain238@mod.gov.uk copied to Bethan.jones175@mod.gov.uk. 2. How are CVs to be submitted? CVs must be in WORD FORMAT ONLY and must not include day rates. The CV file must be in the following format: ‘YYMMDD_CCT421_SUPPLIER NAME_Candidate Name_CV. Responses in any other format will NOT be evaluated. Once the advert has closed we will issue you a template to complete for the following information; SC Start Date, SC Expiry Date, Reference Number, Candidate Date of Birth and car details - do not send until you have the template. 3. Is there a current incumbent company delivering this work? Yes there is an incumbent delivering this work. 4. What timeframes are we working to for: shortlisting of initial applications post 11th, deadlines for full written proposals, and award of contracts? The team is extremely busy at the moment but from when the advert closes we aim to do the initial sift within 7 working days. We will then write to those that have made the shortlist and you will be given a further 7 working days to complete your proposal. 5. Can we assume that this contract will be deemed to be out of scope for IR35 regulations given that it is an outcomes based requirement? Although this isn't a decision the Commercial Team can make, I believe your assumption is correct. All our requirements will be run through the HMRC Tool. 6. When you say "Individuals are to be single UK nationality, and must not have held dual nationality at any time"... - is dual nationality with another 5-eyes country acceptable? - is it acceptable to have someone who has previously had a different single nationality, without ever having had dual nationality? They are to be a UK national who only ever had single UK nationality.An individual with dual nationality that is with another 5-Eyes nation is not acceptable.An individual who has or held any other nationality is not acceptable. 7. Do you require each application to encompass all of the advertise roles? If so, will you accept consortium bids including staff from more than one company? Applications will be assessed on their ability to meet all of the requirements for every role/function.Consortium bids can be submitted but a lead company must be nominated who will own/manage the contract with the Authority and be responsible for all commercial and financial matters relating to the contract with the Authority. The lead consortium member will also have responsibility for all commercial/financial matters relating to other members of the consortium as these will not have a contract directly with the authority.