Creating WordPress templates to support digital publishing of the Joint Strategic Needs Assessment

Tender description

Why the Work is Being Done Hackney Council has commissioned a discovery phase to understand user need for the digital publication of its Joint Strategic Needs Assessment, a collection of research reports that is regularly used by healthcare commissioners and providers, local government, and the local community and voluntary sector. It has then prototyped this on a GovPress theme to get user feedback on the desired functionality and content. Users need improvements to the user interface which cannot be delivered in-house. Problem to Be Solved The Joint Strategic Needs Assessment analyses the health and wellbeing needs of the local population (residents of Hackney and the City of London), primarily through the analysis of secondary data sources. It is updated on a rolling basis and used by a range of stakeholders with different skill sets and needs. The JSNA is currently published in several PDFs, organised by healthcare topic. It is therefore hard for users to find available information on the health needs of a particular population. Who Are the Users As a health professional I need to view content by one or more themes and population groups simultaneously so that I can locate relevant information. As a voluntary sector worker, I need the site to be easy to use so that I do not need professional-level skills to participate in local health discussions As a site user, I need the pages to load quickly so it is easy to interact with the site. As the public health team for Hackney and the City of London, I need the site to contain the correct use of both local authorities’ corporate branding. Early Market Engagement Work Already Done We have completed a discovery - the results of which are available here: https://drive.google.com/drive/folders/0B8VjySyh3glpaTFCazZXa004UGc?usp=sharing and tested a prototype with users at theprototypetest.co.uk in order to understand the preferred lengths and formats of content. Existing Team 1 public health lead, supported by many colleagues to write the content and upload the charts in wordpress 1 ICT project manager Current Phase Beta Work Location The supplier can work remotely, but we expect availability for face to face meetings and regular updates so that we can ensure the work meets user needs Working Arrangments We expect a kick-off meeting to ensure the project is well understood, the branding requirements have been explained clearly and the current Wordpress installation has been handed-over. We would expect regular meetings to touch-base on the design of the templates, concluding with a project closure meeting. Security Clearance Additional T&Cs Skills & Experience Have experience of producing responsive Wordpress templates Be able to work with the existing plugins installed to support the content (or use alternatives to deliver the same functionality Be willing to make their work available for re-use under a creative commons, or open government licence Nice to Haves Be prepared to share risk and/or reward with the council if the service is attractive to other authorities No. of Suppliers to Evaluate 3 Proposal Criteria How the proposed methods supports our goal Estimated timeframes for the work How they’ve identified risks and dependencies and offered approaches to manage them Team structure, including skills, experiences and relevance of individuals Experience of the method of working from previous projects Cultural Fit Criteria Be transparent and collaborative when making decisions Share knowledge and experience with other team members Be comfortable standing up for their discipline Payment Approach Capped time and materials Assessment Method Written proposal Evaluation Weighting Technical competence 70% Cultural fit 5% Price 25% Questions from Suppliers Budget range £10-£15,000