Asset Management Strategy - asset data flow maps

Tender description

Summary of the work Review business needs for flood and coastal risk asset data. Map existing data flows to identify inconsistencies and areas for improvement covering spatial and non-spatial data. Includes the AIMS IT system which comprises asset inventories, maintenance planning software and mobile inspection apps (the Environment Agency's asset management system). Specialist role Business analyst Expected Contract Length 12 months Latest start date 22/05/2017 Maximum Day Rate Maximum day rate £600 (excludes expenses). Early Market Engagement Limited early market engagement carried out to confirm and refine the scope of work. Who Speclialist Work With You will work with business analysts and solutions architects as part of an established programme. What Specialists Work On 1. Review business needs for asset data, 2. Map detailed data flows, 3. Identify problem areas, 4. Identify areas for improvements, 5. Prepare and deliver data flow maps and 6. Advise and guide teams delivering IT solutions about data/information and related issues. Skills & Experience • Using Sparks enterprise software package (EA standard). • Using conceptual high-level data flow maps. • Developing, updating and quality assuring detailed data flow maps. • Wide knowledge of data related issues, spatial and non-spatial data. • Asset management processes in the environmental sector. • Developing and applying data standards. Nice to Haves • Experience of linked data solutions in the public sector. • Asset management in the utilities and infrastructure sectors. Work Location Mainly Bristol (BS1) with some visits to central London (SW1P). Working Arrangments The work will be split into the first 3 months (c.4 days/week) during which time the initial analysis will be completed and outputs delivered, and the remaining 9 months (c.2 days/week) providing support and guidance on data related issues to project teams. The requirement is to work in Bristol/Reading 2 days/week for the first 3 months. Some remote working will be possible. Security Clearance None needed. Additional T&Cs None. No. of Specialists to Evaluate 3 Cultural Fit Criteria • Work as part of a wider multi-disciplinary teams. • Be transparent and collaborative when making decisions. • Take responsibility for their work. • Be comfortable influencing and persuading others. • Care about the detail and getting things right. Evaluation Weighting Technical competence 40% Cultural fit 10% Price 50% Questions from Suppliers 1. Can EA confirm whether it is expected that the role will be inside or outside of IR35? The role is outside IR35. 2. Can you please confirm if it is Sparx enterprise software or Sparks (with a 'k')? It Sparx Systems Enterprise Architect product. 3. What is the lead time for feedback once the application is submitted? Supplier responses will be evaluated w/c 1 May with an aim to let all suppliers know the outcome by Fri 5 May (although we would expect to achieve this earlier in the week). 4. Can more than one candidate per supplier be submitted for this role? One candidate per supplier only. 5. What is the total number for positions open for this role? One 6. Is there any travel involved in this role and will the travel expenses be paid? Reasonable travel will be paid when visiting EA offices, e.g. train fares. This will depend where the successful supplier is based and will be by prior agreement only. 7. What are the exact work locations? the main locations are Bristol (Horizon House, Deanery Road, Bristol, BS1 5AH) and London (Ergon House, Horseferry Road, London, SW1P 2AL). Visits may be required to other EA offices and city centre locations in the course of carrying out the work. 8. Is the rate inclusive or exclusive of VAT? The maximum day rate excludes VAT. 9. How fixed is the latest start date 22/05/17? This is the ideal start to suit the EA but we'll accept earlier or later starts by negotiation to fit around supplier's other commitments. 10. Do you mean a contract duration of 12 months as shown or to the end of the financial year? We mean to the end of financial year 2017/18, i.e. end of March 2018. 11. Would you consider work permit holders (e.g. Tier 2 General Visa) and EU passport holders for this role? Yes