Real-time passenger information system

Tender description

Hampshire County Council (the Authority) invites applications from experienced organisations, to tender for the Supply, Installation, Commissioning and Maintenance of Real Time Passenger Information (RTPI) systems. The Authority's requirements will predominantly be RTPI Display screens, a Content Management System (including SIRI links with the VIX Central RTPI System). The Framework will provide the named Contracting Authorities the option to procure their own RTPI solution or to join the Authority's solution. The Framework Agreement will be for a period of up to four years, commencing 18.8.2017, allowing for the placing of orders (call-off contracts) as and when required, subject to available funding. The Framework will allow for a call-off contract for the maintenance of procured equipment for a period of up to ten years from the commencement of the Framework. The values provided in this notice are estimated and based on participation and funding that is subject to change. This Framework is being procured by Hampshire County Council and all Services under the Framework will be called-off directly by Hampshire County Council or the named Contracting Authorities (or any successor Authorities following any Local Government devolution activity as published by individual Authorities). Authorities permitted to use this Framework are Hampshire County Council, Portsmouth City Council, Southampton City Council, Isle of Wight Council, Surrey County Council, Dorset County Council, Poole Borough Council, Bournemouth Borough Council and West Sussex County Council. As a Framework, there can be no guarantee on the volume and frequency of call-off orders made and there is no guarantee that any of the named Contracting Authorities will make any call-offs during the lifetime of the Framework. The value of the Framework is approximate only as it is based on, and dependent on the successful outcome of funding applications, that may be made for small scale deployments, or major transport schemes. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit their Tender document and Stage 1 Questionnaire, together with any supporting information requested by 14:00 30.5.2017. Clarifications regarding the ITT must be submitted via In-Tend by 17:00 12.5.2017. How to obtain the Invitation To Tender (ITT) Documents. The ITT documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs— ‘Tender’, ‘ITT —documents, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Opting In and Out: Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You may amend your decision to ‘Opt In or Out’ at any time during the tender process. Further Guidance: In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-Tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails. To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your Safe Senders list.