IWPS Project Discovery

Tender description

Why the Work is Being Done The Planning Inspectorate requires a delivery partner to undertake a Discovery phase using Agile techniques. The IWPS Project will take forward the exploration and delivery of people, process and technology change, using Agile methods. The first stage of this is to test the topics for improvement during a Discovery phase, producing a set of outputs that will identify the high level business requirements for the IWPS project and allow the Inspectorate to tender the opportunity for alpha and beta development. Work must be completed in 8 weeks and is part of a wider Transformation Programme. Problem to Be Solved Systems are hosted physically in the Inspectorate on unsupported and ageing hardware that is at risk of failure. Processes need to be improved. We need to run a Discovery Phase to identify the high level requirements and outputs for the project. Who Are the Users Users and their needs to be defined in Discovery. Early Market Engagement Work Already Done The Discovery phase has already begun, with a supplier exploring the “Inspector time recording” topic. This work was completed at the end of March 2017. The successful supplier for the rest of the Discovery phase will be expected to the use the outputs from the completed topic as an input into their work. They will not be expected to work with the suppliers of the completed topic. A set of key questions has been identified for each topic to be considered in Discovery. Existing Team A transformation team has been formed to deliver the Transformation Programme and includes (but is not limited to): PMO Project Assurance Communications Commercial Current Phase Discovery Work Location Bristol Working Arrangments Expenses will not be paid Security Clearance Additional T&Cs Skills & Experience Be well placed to provide the services required and has a proven track record for delivering results Have the capacity to undertake the assignment within the desired timescales Explain clear deliverables Clafiry the level of resource required from within PINS Have robust project management and quality control arrangements Be innovative Ability to present findings in a clear and concise manner Nice to Haves No. of Suppliers to Evaluate 10 Proposal Criteria Approach and methodology How the approach or solution meets your organisation’s goals Estimated timeframes for the work How they’ve identified risks and dependencies and offered approaches to manage them How they will engage with stakeholders How they will define users and establish their needs and user stories How they will identify constraints of current systems How they will define blockers How they will define the feautures of the MVP Cultural Fit Criteria Be transparent and collaborative when making decisions Share knowledge and experience with other team members Challenge the status quo Work as a team with our organisation Take responsibility for their work Payment Approach Fixed price Assessment Method Written proposal Evaluation Weighting Technical competence 50% Cultural fit 20% Price 30% Questions from Suppliers Budget range