856 Supply and Maintenance of an Integrated HR and Payroll System and Associated Support Services

Tender description

Nottingham Trent University's current HR & Payroll system was implemented in 2003. The University is looking to replace this system with a future proofed offering that will support and help to deliver the "Empowering People" element of our strategic plan, "Creating the University of the Future". It is anticipated that the University will establish a contract for an initial period of 5 years with a review and the option to extend for 2 years and a further 2 years at the expiry of the first extension, up to a maximum of 9 years. The University requires the provision, implementation and ongoing support and maintenance of an integrated HR and Payroll software solution (either hosted or on-premise), which incorporates all the core elements of the existing solution but with the versatility to expand and respond to changing business requirements and technological advances. The scope of the solution will include: 1. HR Administration 2. Payroll 3. Appraisal 4. Expenses 5. Training administration 6. Health and Safety administration 7. Document Management 8. Reporting and Management Information/Analytics, 9. Absence Management 10. Employee and Manager Self-Service The University's vision for the new solution is that it will deliver: • A single technical solution to capture and manage full employee lifecycle information • A focus on maximising manager and employee self-service • Sophisticated and robust data and reporting capabilities, including data analytics, to drive decision making • Improved operational efficiency through lean and efficient business processes • Excellent value for money • Effective and robust interfaces with other University systems • Enhanced flexibility to meet user needs The sourcing procedure will consist of a 2-stage engagement. The first stage Pre-Qualification Questionnaire (PQQ) will be used to shortlist suppliers to invite to tender. It will require bidders to provide details of two previous case studies, along with References that can be contacted to validate information. The Invitation to Tender (ITT) will be run as a 'competitive procedure with negotiation' and will include a scripted demonstration element to confirm technical functionality and review bid solution compatibility with the option to visit reference sites. The PQQ will include a general overview of the requirements, with full technical specifications and requirements being provided at the ITT stage. The number of candidates with the required capabilities that we intend to invite to the ITT stage will be limited to a minimum of 3 and a maximum of 6.