SS16085 Human Capital Management System Implementation

Tender description

Why the Work is Being Done KCC are looking for an Implementation Partner to configure and deploy an Oracle Fusion HCM Talent Management System. KCC's Finance and Procurement Division is currently undertaking a major restructure and needs to change the way it works to deliver £1.5m - £2.0m savings for 2017-19. This restructure exercise is due to be completed by April 2017. Performance Management is a key aspect including the procurement of a Human Capital Management System to support delivery of the objectives of the Division/Team/Individual whilst providing visibility of performance during the year. It would also support staff development and formalise the succession planning process. Problem to Be Solved KCC are looking for an Implementation Partner to configure and deploy an Oracle Fusion HCM Talent Management System. The solution will initially need to accommodate 500 users, but must be scalable to take up to 10,000 users if decided to deploy the solution to the entire KCC staff population. As a minimum, the proposed solution must offer the following modules: o Goal Management o Performance Management o Talent Review o Succession Planning. The Implementation Partner will need to provide the following services. o Configuration o Implementation/Go Live by 1st July 2017 o Migration o Business Adoption o Support. Who Are the Users As a KCC Finance Manager, I need to use the HCM System to record staff objectives, outcomes of staff appraisals and generate reports, so that there's consistent recording and easy visibility of performance throughout the year and to support succession planning. As a KCC Finance member of staff, I need to use the HCM System to view my objectives so that I view my appraisal record, record my input into the appraisal process and keep track of my progress against targets. Early Market Engagement Work Already Done KCC have undertaken a search and shortlisting process for the software element of the requirement using the G Cloud framework and has identified the Oracle Fusion HCM Talent Management System ('Fusion Human Capital Management Base Cloud Service') as meeting it's requirements. KCC will procure any Oracle Fusion Software/Licensing via a separate G-Cloud procurement exercise. Existing Team The supplier will be working with the KCC Project Team, consisting of personnel from Finance, ICT, HR, Learning & Development and Procurement. Current Phase Beta Work Location Kent County Council Sessions House County Hall Maidstone Kent ME14 1XQ Working Arrangments The supplier will have the option to work remotely. The supplier will be required to provide training on-site at County Hall, Maidstone and attend meetings on-site as required. Security Clearance Additional T&Cs This contract will be let using the standard call-off terms and conditions for the CCS Digital Outcomes Framework. Skills & Experience Experience of successfully implementing a Human Capital Management/Talent Management System in a large organisation Experience of configuring a Human Capital Management system to meet the Council's operational requirements The team who will be deployed on the project must be qualified to PRINCE 2/APM certified Experience of deploying Cloud based solutions Experience of configuring and implementing Oracle Fusion software Nice to Haves Experience of delivering similar technologies to Local Authority customers No. of Suppliers to Evaluate 5 Proposal Criteria Documentation detailing the Council's requirements can be found by accessing the link https://www.dropbox.com/sh/bpdouokfso0599b/AACG-nugx4qVz68JUhnjgqGQa?dl=0 Cultural Fit Criteria Documentation detailing the Council's requirements can be found by accessing the link https://www.dropbox.com/sh/bpdouokfso0599b/AACG-nugx4qVz68JUhnjgqGQa?dl=0 Payment Approach Fixed price Assessment Method Written proposal Case study Evaluation Weighting Technical competence 60% Cultural fit 5% Price 35% Questions from Suppliers Budget range