Software package and information systems

Tender description

Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned. A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned. The high level requirements of the solution are: * General Requirements * — A fully integrated HR, Payroll and Finance System; — A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA); — Common functional requirements and System wide functions; — The system should provide a set of Restful web based API's to enable integration with other FHG owned systems; — A system which can be integrated to AD for Single Sign On; — A system that can hold and enable FHG to build additional and customised fields; — Ability to easily customise and brand communications from the system; — Ability to create user reports and dashboards to support quality analytics and business intelligence. * HR Requirements * — HR Core — employee records, job role, job history, training, organisation charts, on-boarding, etc.; — Recruitment — Note: FHG currently operate recruitment using a manual system MS Word based; — Candidate Application Processing; — Streamlined, time saving and intuitive On-boarding recruited staff into business; — Comprehensive Self-Service Features; — Time and attendance; — Absence management. * Payroll Requirements * — Manage different types payroll runs at any time during the month; — Multiple employee payment methods and allowances; — Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc.; — Electronic pay slips; — Ability to make BACS and CHAPS payments outside of the pay-run; — Option to run Payroll using either in house staff or a Bureau service; — Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc.; — RTI Compliance and integration; — Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments; — Payment of overtime etc. through information entered on the HR system. * Finance Solution * — Managing general ledger and GL coding structure; — Debtors Ledger; — Fixed Asset management; — Easy to use and configure work-flow; — Electronic Purchase Order generation, management and reconciliation; — Multiple ledgers; — Cashbook functionality; — Third party supplier portal; — Purchase to Pay (P2P) functionality.