Provision of Coach Servicing & Maintenance

Tender description

The Group has a fleet of 9 fully owned coaches operating out of its base on Duchess Street, Grimsby. The coaches service the local villages and towns in North East Lincolnshire and East Lindsey collecting students for delivery to any of its campus sites and then returning them home again at the end of the day. The coaches carry students from an age range of 16 to 19 predominantly. Service Requirement is broken down as follows;   Coach Servicing Vehicles to be serviced every 6 weeks – to include (but not limited to the following) to VOSA and PCV maintenance rules & regulations; • Inspection & lubrication • Service according to agreed schedules • Steam clean and present for annual test • Costs to include all services, materials & consumables • Roller brake test, test fee & trailer hire if require at MOT • Provide inspection and service sheets and to maintain a record or inspection dates • Application for Department of Transport or other inspections as required by regulations, preparing and submitting the vehicles (s) and/or equipment for such inspections as listed in the table below Breakdown • In the event of roadside breakdown in the UK – arranging repairs, assistance in respect of the vehicle (s) and/or equipment as below to enable the vehicle to continue its journey or alternatively recovery can be arranged or provided • Response time to call-outs must be 60 – 90 minutes from receipt of call to attendance on site if the vehicle is in the North East Lincolnshire/East Lindsey areas. General Repairs • Collect the vehicle from our main bus depot (located in Duchess Street, Grimsby) to return to your depot for repairs • Repairs at your fixed hourly rate • Materials/parts will be invoiced separately • For any repairs likely to be over £300 you will need to ring the Transport Manager for prior authorisation • Delivery of the vehicle back to our destination site Current vehicle stock details are as follows; Make Registration Number NOGE/Man YN03 AVR Dennis/Javelin FB53 LWV Dennis/Plaxton X444 ASH Dennis/Javelin BA03 WUM Volvo/Plaxton V200 VHO Volvo FE02 FBF Scania/Vanhool M785 SOF Scania/Vanhool R468 YDT Scania/Vanhool P110GHE • One point of call for the contract – for raising requests, emergency out of hours etc • Invoices monthly clearly stating vehicle registration number and full breakdown of hours spend & associated costs