CASH MANAGEMENT SERVICE

Tender description

Derbyshire Dales District Council is inviting tenders for its Cash Management Service from SIA Approved Contractors. The service encompasses collection of monies from its 2 offices, 4 satellite points and 59 pay and display car park machines in the District, the counting of the monies for reconciliation to source, the deposit of consolidated sums into the Councils general bank account and envelope collection and delivery between offices and satellite points. A periodic note’s for coin exchange provision is also required. During the two months annual illuminations Season, late August to October a change facility of approximately £4,000 coinage exchange for notes is to be provided and delivered to the Town Hall Matlock once a week as part of the service schedule. During the 12 month period October 2014 to September 2015, the value of monies processed for banking was; coins - £3.03m – notes £0.95m. However these sums could fluctuate over the period of the contract as a result of changes to car parking charges and the introduction of electronic payment methods. How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register - Enter your correct business and user details - Note: your username will be the email address you have entered - you will also then shortly receive an email confirmation. 2. Once registered access the site and from the Home page hover over 'Tenders' on the tool bar and select 'current tenders' from the drop down options 3. Express Interest in the tender you are interested in - Select `Express Interest` within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to `My Tenders` and selecting `View Details`. 4. Responding to the tender - There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the `My Tender Return` area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the `Correspondence` function to communicate with the buyer and seek any clarification (any clarifications will be found within the `Clarifications` tab). - Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the `Submit Response` button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses whe...