Provision of television and radio services on the European Parliament for British broadcasters

Tender description

Under the contract, the European Parliament will purchase audiovisual services for the production of broadcast-quality TV and radio material concerning topics of relevance to the European Union and the activities of the European Parliament and consistent with UK news editors' priorities and interests. Particular attention will be paid to highlighting the role of the European Parliament in the negotiations of the process of exiting of the European Union by the United Kingdom. Prior to production: — research the priorities and interests of UK news editors and political correspondents, — liaise with the UK Office's Press Officer in London and with Parliament's press services in Brussels and in Strasbourg, — liaise with press officers in all of the European Parliament's political groups, — agree with the UK Office a schedule of service for the next production week based on the activities of the European Parliament, and also providing for last-minute developments or suggestions. Production: — attend Parliament sessions in Strasbourg, and Parliament sessions and committee weeks in Brussels (see 3.5 below), — conduct TV and radio interviews, radio atmos and produce supporting footage and/or edit ready-to-broadcast radio and television packages, which reflect the priorities and interests of editors and political correspondents which highlight the role in the UK's EU exit negotiations played by the European Parliament and its Members, as identified in pre-production research. Promotion: — develop appropriate contacts with all UK broadcasting organisations, including regional, local and independent television and radio news editors and new and online media, with the purpose of: o informing broadcasters of the agenda in the Parliament and its committees for the forthcoming weeks and months with a view to enabling short-term and long-term planning, o promoting the television and radio service and footage and recordings on offer to broadcasters, o suggesting packages or interviews that may be of interest to broadcasters, — design a promotion strategy with a view to ensuring that a least one third of the total number of packages produced are effectively broadcast in each invoicing period. The strategy will be reviewed and adjusted as necessary at contract management meetings with the UK Office. Delivery of products: — supply in a timely manner the interviews, footage and/or television and radio packages to broadcasters in appropriate quality for broadcast, the Internet or for new media, — maintain throughout the life of the contract a permanent archive of all production footage and radio packages produced, including all original shootings, recordings and corresponding metadata: o the contractor will be given guidelines by the European Parliament regarding the summary of content and metadata required, and will abide by these guidelines, o an online inventory of the archive will be made available to users designated by the UK Office, o the frequency, extent, format and all relevant technical details of the archive will be agreed between the contractor, the European Parliament's Audiovisual Unit and the UK Office, — provide on request the European Parliament's relevant departments with production material in appropriate format for broadcast, online media or new media.