Event services

Tender description

The Council wish to procure a Service Provider to deliver a programme of flagship and smaller scale events which complements the Business Lincolnshire Growth Hub activities: — Event content and audience profiling; — Venue identification and booking; —Technology identification and booking; — Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wi-fi etc.; — Attendee identification and invitation management utilising the Business Lincolnshire Event-brite account; — Working with the PR contract to promote events and encourage participation; — Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan; — Event communications including content for event materials; — Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results; — Sourcing of and arrangements for event facilitator including arrangement of accommodation; — Provision of appropriate refreshment. The Council wish to procure a Service Provider to deliver a programme of flagship and smaller scale events which complements the Business Lincolnshire Growth Hub activities: — Event content and audience profiling; — Venue identification and booking; — Technology identification and booking; — Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wi-fi etc.; — Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account; — Working with the PR contract to promote events and encourage participation; — Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan; — Event communications including content for event materials; — Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results; — Sourcing of and arrangements for event facilitator including arrangement of accommodation; — Provision of appropriate refreshments / hospitality (alcohol cannot be purchased with ERDF funds); — Event registration and facilitation services at the event; — Event photos; — Compere the event on the day; — Provide and administer all AV equipment required during the event; — Promote the event during and prior on Business Lincolnshire Social Media platforms; — Effective Event Evaluation and Follow Up; — Updating of County Council CRM system — Engage — with event attendees; — Utilising the power-point slides introducing the Business Lincolnshire Growth Hub service at all events.