Through life management of ISS Electrical compliancy

Tender description

Why the Work is Being Done ISS delivers ICT services across Defence, and as such has a very large number of electrical cabinets which need certification and annual safety inspections. Lack of clarity over who is responsible for on-site cabinet certification and annual inspections means that ISS is not able to confirm that electrical safety risk is ALARP, or that the necessary processes are in place to rectify any safety/certification shortfalls Problem to Be Solved Develop through life approach to electrical cabinet certification Cabinet status is held in multiple databases or not know. Using data sources and working with customer services, build a clear picture of cabinet status Develop an approach to the management of cabinet certification across the estate so can ISS discharge its responsibilities with respect to certification. This should lead to a position where responsibilities for cabinets are agreed, certification status of cabinets is known and there is a mechanism for ensuring recertification as required through a cabinet’s life. Develop a managed approach to cabinet access in advance of certification. Who Are the Users As the lead for this activity within ISS, I need to be able to confirm to the ISS Board that the electrical safety risk has been mitigated to ALARP, and to put in place a process which allows certification/inspections of cabinets to take place. Finally I need to be able to identify an appropriate methodology to ensure that the ISS estate remains certified and inspected. Early Market Engagement There has been no formal market engagement with this specific activity, although individual companies have been engaged to undertake electrical safety work on a site by site basis to reduce the MOD's overall risk exposure. Work Already Done There are currently a number of piecemeal efforts to certify cabinets across the estate but there is no overall approach to ensure that all cabinets are certified to required legal standards or for through life management of cabinet certification. Existing Team There is a small virtual team of civil servants who manage aspects of this activity. In addition, Fujitsu and BT are the current contractors undertaking site by site inspections/remediation work. Current Phase Discovery Work Location The work will be based out of ISS Corsham, Wilstshire, although travel to other MOD sites is likely to be required. Working Arrangments The team will need to work out of ISS Corsham, in order to liaise with both MOD Project Managers and contractors. Site visits are likely to be required to other MOD Establishments. The number of Site visits will be determined by the implementation plan which the team will be required to provide as the first deliverable. Working day is Monday to Friday 8am - 5pm - No Homeworking is permitted. Security Clearance Basic SC Security Clearance will be required to gain access to MOD estate. Additional T&Cs No company or personal laptops are permitted, SC clearance must already be held by individuals, No Homeworking Permitted Skills & Experience Competence associated with electrical installation of ICT equipment, particularly where related to the MOD estate (30%) Competence associated with the management of the MOD estate, particularly rolese and responsibilities associated with infrastructure (30%) Competence associated with industry and MOD eletrical safety standards (15%) Competence in implementing projects into complex organisational situations (15%) Nice to Haves Competence in government procurement work, with work on MOD procurement being particularly attractive(5%) Able to achieve results when working across organisational boundaries (5%) No. of Suppliers to Evaluate 5 Proposal Criteria Proposal and presentation detailling the solution, approach and methodology and how the approach/solution will meet the organisation's policy or goal Presentation of Proposal and question and answer session Work History for each team member Cultural Fit Criteria Work as a team with our organisation and other suppliers Transparent and collaborative when making decisions Have a no-blame culture and encourage people to learn from their mistakes Application of Agile and other Iterative Principles Ability to add value Payment Approach Fixed price Assessment Method Written proposal Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers Budget range approx £150,000