Library software package

Tender description

The provision of an improved Archive management system as fits with the expectation of Kent County Council (KCC) for the Libraries, Registration and Archive service (LRA) to: 1. Develop the service to support KCC's wider strategic objectives and in so doing shape the service around the needs of residents and service users 2. Maximise the opportunities for LRA premises and assets, working with partners The strategy for archives and local history was based on consultation with 1000 people, 69 % of whom said that they wanted to know more about their history. The Archives service holds around 14 kms of historic material but most of this material is currently only available to customers visiting the Kent History and Library Centre in Maidstone. The Archives Service is responsible for all packaging, conservation and storage of any loaned of gifted items of historic value or geographic relevance to Kent. Libraries, Registration and Archives services need a system to store details regarding their archived items and help to deliver the services they currently perform for the public. One of the services the archivists provide for the public is viewing available records or collections; this involves the customer being able to check a catalogue (either online or a hard copy), then the staff member locating the item(s) of interest within the archive, displaying the item(s) and then returning them to the specified location after the customer has finished with the item(s). The scope of the project includes the following:- — Providing an Archive Management System which links to an Online Catalogue System with digitised media online, and an Online Store providing the ability for customers to request multiple services including purchasing and downloading images from an online shop (subject to copyright laws) — Implementing an Automated Document Ordering System which links to the Online Store, Archive Online Catalogue System, storage and image library so that requests can be made online. The Archives system needs to be able to support future developments for the Archive Service such as online document ordering, greater digital access and born digital records.