Software package and information systems

Tender description

Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned. A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned. The high level requirements of the solution are: * General Requirements * — A fully integrated HR, Payroll & Finance System. — A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA). — Common functional requirements and System wide functions. — The system should provide a set of Restful web based API's to enable integration with other FHG owned systems. — A system which can be integrated to AD for Single Sign On. — A system that can hold and enable FHG to build additional and customised fields. — Ability to easily customise and brand communications from the system. — Ability to create user reports and dashboards to support quality analytics and business intelligence. * HR Requirements * — HR Core — employee records, job role, job history, training, organisation charts, onboarding, etc. — Recruitment — Note: FHG currently operate recruitment using a manual system MS Word based. — Candidate Application Processing. — Streamlined, time saving and intuitive On-boarding recruited staff into business. — Comprehensive Self-Service Features. — Time and attendance. — Absence management. *Payroll Requirements * — Manage different types payroll runs at any time during the month. — Multiple employee payment methods and allowances. — Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc. — Electronic pay slips. — Ability to make BACS and CHAPS payments outside of the payrun. — Option to run Payroll using either in house staff or a Bureau service. — Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc. — RTI Compliance and integration. — Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments. — Payment of overtime etc. through information entered on the HR system. * Finance Solution * — Managing general ledger and GL coding structure. — Debtors Ledger. — Fixed Asset management. — Easy to use and configure workflow. — Electronic Purchase Order generation, management and reconciliation. — Multiple ledgers. — Cashbook functionality. — Third party supplier portal. — Purchase to Pay (P2P) functionality.