Project Planners

Tender description

Why the Work is Being Done To improve consistency and coherency across the organisation (ISS). The quality and percentage of effort of the current resources available to undertake this role is affecting the organisations ability to implement a high level of planning which assist with the ability of the Project Manager to make informed decision around the project delivery. Problem to Be Solved To provide consistency and coherence across the Organisation through improved project planning. Who Are the Users The organisation needs to implement a managed planning service which will manage and support project and programme planning across the ISS Portfolio. Providing this service will ensure that plans are at a required level to meet the organisational needs which will assist with better MI reporting and resource management. Early Market Engagement Not Applicable Work Already Done Not Applicable Existing Team The Planners will be matrix managed from the Portfolio Management Office and will be deployed across projects within Information System Services, this will involve working with other externally engaged resources (Contractors)Crown Servants and Military. Current Phase Discovery Work Location MoD Corsham and MoD Abbeywood (Filton) Bristol Working Arrangments 5 days a week (37 hours per week) within a bandwidth of 08:00 - 17:00 (hours to be agreed with individual teams). Individuals will be matrix managed and deployed across the organisation, they will be expected to attend fortnightly review discussions with the lead PoC in the PMO. No expenses will be paid, all the tasking will to be carried out on site there will be no 'OFF-SITE' working. All resources will be provided access to the organisation's IT system and no utilisation of personal or company laptops will be permitted. Security Clearance Individuals will be required to hold 'SC' clearance in order to work in the building or have access to IT Systems. Additional T&Cs Not Applicable Skills & Experience Have demonstrated experience in MS Project/Enterprise Project Manager Manage the planning at all stages of a project, identifying any rectification action required and influencing the parties responsible to complete these actions Experience of identifying and using WBS/PBS Ability to make informed decisions using Managment Information (MI) Nice to Haves Have strong knowledge and understanding of use of planning tools - Essential experience in MS Project/Enterprise Project Manager Experience of Schedule Risk Analysis Knowledge of Agile Project Delivery Implement policies and procedures across the portfolio Experience of using planning and project control processes APM – Project Risk Management Provide an effective and efficient planning service to project delivery tream across the Portfolio APM Project Management Qualification Experience of EVM 3 years planning experience No. of Suppliers to Evaluate 10 Proposal Criteria CVs Case Studies Interviews Start Date Availability Cultural Fit Criteria Transparent and collaborative when making decision A flexible approach Need to understand and acknowledge that they are part of a managed service and directed by the POC within the PMO Ability to integrate and work as part of a team Provide coaching to the project teams to enable them to work more effectively and with minimum direct planner support, hence improving overall efficiency Payment Approach Fixed price Assessment Method Written proposal Case study Work history Reference Presentation Evaluation Weighting Technical competence 60% Cultural fit 15% Price 25% Questions from Suppliers Budget range daily rate of up to £600