Planning and building a new website for the School Games

Tender description

Why the Work is Being Done We wish to change our web platform from Zend Framework to something more suitable. Drupal has previously been suggested, although we are open to other recommendations based on our requirements brief - which is available on request from glen.harrington@youthsporttrust.org. The new website should be mobile compatible and support a complicated user system with multiple logins. We also require several new features to be added to what is available on our current system - found at www.yourschoolgames.com. Login details for our current staging server are available on request. Problem to Be Solved The current website does not function to the standards required. Who Are the Users The School Games website has a wide target audience and a wide range of visitors – general visitors, young people (primary / secondary), parents, teachers, schools, School Games Organisers (SGOs), Local Organising Committees (LOCs) and Youth Sport Trust staff (YST), including both Development Managers / Coaches (DMs / DCs) and administrative staff. All of these different types of users require different levels of access. Each level of account will effectively manage the level below it, with YST retaining overall control. Early Market Engagement We approached our SGO consultation group for recommendations and these are included within the full requirements document - available via request as stated above. Work Already Done We have agreed internally on recommendations for the new website. We now must consider what is possible within our budget and time constraints. Existing Team Whilst the Youth Sport Trust holds the development and delivery rights for the School Games at present, there will be a competitive tender for this status in 2017 for the period after 31.08.17. On this basis whilst the developers may have the opportunity for an ongoing maintenance and development role in the new website beyond this date, this will be confirmed along with their client in 2017. Current Phase Discovery Work Location The Youth Sport Trust's London office is based at Whittington House, 19-30 Alfred Pl, London WC1E 7EA. The project lead is currently based here. Our head office is based in Lougborough - SportPark, 3 Oakwood Dr, Loughborough LE11 3QF - and interviews will take place here. Working Arrangments Constant contact and updates will be required and the School Games Communications Officer, who will be leading the project, wishes to be heavily involved in planning and development to ensure the ideal end result. Face to face meetings will be welcomed on a regular basis. Security Clearance Additional T&Cs Skills & Experience Be able to offer a suitable technical solution Have strong experience and a proven track record of success Have the proven skills needed to meet the full requirements Be able to meet our required start date and project cost Be flexible on requirements and particular website elements Nice to Haves No. of Suppliers to Evaluate 5 Proposal Criteria Technical solution Approach and methodology How the approach or solution meets user needs Estimated timeframes for the work How they’ve identified risks and dependencies and offered approaches to manage them Team structure Value for money Cultural Fit Criteria Work as a team with our organisation Be transparent and collaborative when making decisions Take responsibility for their work Can work with clients with low technical expertise Payment Approach Fixed price Assessment Method Written proposal Presentation Evaluation Weighting Technical competence 60% Cultural fit 15% Price 25% Questions from Suppliers Budget range we have a maximum spend of £200,000 (exclusive of vat) and will not consider quotes of any higher value.