Office and computing machinery, equipment and supplies except furniture and software packages

Tender description

This Tender is to establish a Framework Agreement for the supply of Office Supplies, Print & Mail Solutions. This Framework Agreement will cover the supply of General Office Supplies, Electronic Office Supplies, External Printing Services and Hybrid Mail. The duration of the Framework will be 4 years maximum; 2 years initial period with the option to extend for 12 months, plus a further 12 months. Lot 1 will cover both General Office Supplies and Electronic Office Supplies. General Office Supplies (GOS) such as pens, pencils, desktop accessories, filing and presentation products, diaries, calendars and other associated items; Office paper such as copier paper and cardboard; Janitorial products such as signage, locks, washroom supplies, waste containers and associated Hygiene and Cleaning Products, Facilities Management Products and Security products; Small Office Machines such as adding machines, label making machines, paper shredding machines, laminators and all other associated machines; Beverages & associated products such as tea, coffee, sugar and any other product associated with GOS. Electronic Office Supplies (EOS) and machine consumables such as data media, CD's, DVD's, flash drives, fax and printer toner cartridges, drum kits and related items and any other product associated with EOS. The current annual spend through the Framework Agreement is estimated to be 13 000 000 GBP (based on spend data from 1.7.2012 — 30.8.2016). Terms and conditions / activity based income (abi). The terms and conditions of this framework agreement and any resulting call-off contract is appended to the itt. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT INFORMATION This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk. Login to the portal with username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the PQQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the PQQ in Bravo in full. Lot 2 will comprise the entire services and products required for external print including; supply of goods or services, stock management, storage, pick & pack, despatch and management information. External Printing will cover the complete service to optimise, manage and produce an organisations external print requirements including the production of reprographics (Artwork & Design), printing and personalisation of documents, finishing and binding and stock management. External Print Services includes all printed material including: letter headed paper, leaflets, standard documents and forms, business cards, printed stationery, promotional material, brochures, envelopes and accompanying printed documents. The current annual spend through the Framework Agreement is estimated to be 2 600 000 GBP (based on spend data 1.5.2013 — 30.8.2016). Terms and conditions / activity based income (ABI). The terms and conditions of this Framework Agreement and any resulting Call-Off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement INFORMATION This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk. Login to the portal with username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the PQQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the PQQ in Bravo in full. Lot 3 will cover the entire services for Hybrid Mail including; supply of service, data management, printing, personalisation, mailing, postage tracking and tracing services, texting, emailing and management information. Hybrid Mail involves digital data being transformed into physical mail pieces at distributed print and mailing centres and comprises the printing and emailing of documents including; letters, leaflets, invoices, postcards, letters, statement runs, mail shots, business reply envelopes and related documents. Hybrid Mail includes delivery of end to end solutions for outgoing mail and incorporates bulk e-mail and text messaging services. The current annual spend through the Framework Agreement is estimated to be 4 400 000 GBP (based on spend data 1.5.2013 — 30.8.2016). Terms and conditions / activity based income (ABI). The terms and conditions of this Framework Agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement Information This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk. Login to the portal with username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the PQQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the PQQ in Bravo in full.