Scanning services

Tender description

HM Land Registry has appointed a contractor to undertake the preparation and scanning of incoming applications received by post and/or courier; the receipt of electronically lodged applications; the extraction and capture of accurate data; the supply of high-quality digital images within specified time scales (typically on a same day basis); the application of basic HM Land Registry processes to documents received; the storage, retrieval and subsequent destruction of hard copy documents; the posting of hard copy documents; and the banking of cheques received. The requirement may include additional services including basic processing on applications and letter printing. For indicative purposes it is anticipated that this service will receive 5 000-6 000 mail items per day, resulting in a requirement for 65 000-100 000 scanned images per day. HM Land Registry invited tenders for this contract via a contract notice published on 28.7.2015. All tenders were evaluated in compliance with the Public Contracts Regulations 2015 and the contract was awarded on the basis of the most economically advantageous tender. Contract award letters were sent to both the successful and unsuccessful bidders on 14.12.2015. A standstill period was then observed and the contract was entered into on 30.12.2015.