Financial analysis and accounting software package

Tender description

United Church Schools Trust, and its subsidiary, United Learning Trust (ULT) is an educational charity that manages operation of a group of Independent Schools and state sector Academies based in the UK. The Trust currently leads operations from a Central Office, managing 13 independent schools and 43 state sector academies, employing 7 311 members of staff, serving approximately 37 000 students. The Trust will continue to grow over the term of this contract. A high quality, user-friendly Financial Management System is essential to the successful operation of the organisation. The Trust is seeking a supplier to provide an FMS product and associated services to meets the Trust's needs. A detailed FMS Specification is available that identifies our functional, technical and service requirements to inform proposals. In addition to this, we invite all prospective bidders to attend a Bidders' Day. Obtain documents and event details via contact details provided within this Notice. The Trust's requirement is to provide and implement a full-featured Financial Management System (FMS) capable of being hosted on the public cloud, with functions including: General Ledger, Budget Management, Cash Management, Accounts Payable, Accounts Receivable, Fixed Assets, Expenses, and Data Analysis and Reporting. The Supplier is also expected to provide a service to the Trust for implementation and support of the FMS that includes: Project Management, Migration (the incumbent product is PS Financials, centrally hosted), Configuration Support, Integration with Third Party Software (including but not limited to iSAMS, a browser based student information system), Bespoke Customisation (as needed), Training, Ongoing Support, and Documentation (e.g. technical, service, training). The Trust currently comprises 13 independent schools, 43 state sector academies and a Central Office function. The Trust will continue to grow its number of schools and therefore users of the Financial Management System over the term of the contract. The user base for the FMS currently includes 40 Central Office Accountants (full access, frequent use), 250 School Finance Officers (restricted access, occasional use) and 1 700 other users (very restricted web only access, rare users e.g. for purchasing and expenses). Concurrent use is estimated at 130 full/restricted users and 200 web users. A detailed FMS Specification is provided that identifies the Trust's functional, technical and service requirements to inform your proposals. In addition to this, we invite all prospective bidders to attend a Bidders' Day presentation. Obtain documents and event details via contact details provided within this Notice.