Effective Proposal Framework - E3 Programme

Tender description

Why the Work is Being Done The E3 Programme is an NPS initiative to define, develop and achieve a more consistent way of working by identifying new IT products and implementing changes to existing IT systems. NPS are in need of a system to enable a consistent approach to the presentation of evidence based interventions proposals in courts, and to operate a consistent method of monitoring their effectiveness. EPF is currently a prototype standalone system which needs to be re-developed on a supportable technical platform with sufficient robustness and centralised for national NPS use. Problem to Be Solved - There is no consistency within courts in relation to which intervention proposals are made. - There is no consistent method of monitoring these intervention proposals, therefore it is difficult to ascertain their effectiveness. - There is no process in place for using evidence based proposals. Who Are the Users A Discovery phase has identified the high level user requirements for this project and these are available in document format - please email kiah_rose.sheppard@justice.gsi.gov.uk Early Market Engagement Work Already Done The E3 Programme has performed a Discovery phase which has identified the business problem and the detailed business functional requirements. A summary document is available - please email kiah_rose.sheppard@justice.gsi.gov.uk Existing Team Julie Brett - Head of PMO, NPS Fergus Alexander - NOMS Digital & Change Demand Manager, Jay Ganatra - Senior Business Analyst, MoJ Technology, Other NPS Stakeholders Current Phase Discovery Work Location • Planning based in London or other suitable location • Testing in London and court locations to be agreed. • Users based throughout England and Wales • Hosting dependant on solution provided Working Arrangments The supplier will be expected to work in an Agile fashion, working with appropriate users to develop, pilot, agree and implement requirements. This could be in NPS HQ London, and individual probation sites. Security Clearance Appropriate security clearance up to enhanced basic will be required. Additional T&Cs Skills & Experience Be capable of delivering in an Agile Iterative manner and have awareness of/worked to GDS design principals. Have knowledge and experience of API integration, web based hosting and application design Have knowledge and experience of database configuration and integration Understanding of network integration and hosting environments including thin client environments. Onboarding, Implementation and training skills Nice to Haves Have knowledge of Database, design, hosting, implementation and development and open source products. Detailed knowledge of digital design and security standards No. of Suppliers to Evaluate 3 Proposal Criteria The proposed technical solution, and how it meets the defined requirements The proposed support aspect of the solution Maintenance, training and systems administration arrangements, data back-up and recovery The proposed approach and methodology, with clear definition of the delivery stages How the approach or solution meets NOMS/MOJ policies and goals, relating specifically to Probation and Prison business areas and operations Estimated timeframes for work How they've identified risks and dependences, and the offered approaches to manage them- including public sector ICT needs, staff availability, communicating progress Team structure Value for Money Cultural Fit Criteria Have knowledge or awareness of Government systems, for example the Prison Service, Probation service, Justice, DWP etc. Ability to work with users at all level Ability to deliver in an Agile manner to GDS principals Ability to work with co-located teams in multiple locations Payment Approach Capped time and materials Assessment Method Written proposal Case study Presentation Evaluation Weighting Technical competence 60% Cultural fit 5% Price 35% Questions from Suppliers Budget range