Q3 eCR Release

Tender description

Summary of the work This will amend, add to or resolve issues of any existing clinical/corporate record system that is used within the Trust. These changes need to be developed quickly and safely in line with our existing practices and approaches to release on the 14.12.2016. Latest start date 05.10.2016 Why the Work is Being Done The work is being done to update the in house clinical record system that we have in place to meet requirements of the contracts that we hold and also regulators such as the CQC and Monitor. The changes included within this are a mix of changes of enhancements to existing features. Suppliers must be able to start immediately upon conclusion of the framework procurement process and to release on the 14.12.2016. Problem to Be Solved Physical Health Module Modification 12 months CPA review mandatory field (History) CPA Status Alert Banner CPA status - lack of effective date validation Recording contacts on behalf of another professional Printing from New Style Contacts Appraisal and Revalidation eCR Blue Audit Making Every Contact Count (MECC) Outcome Data CPA Status Update Service User Page (eCR Blue & Green) CPA Status Level- Add Print button (eCR Blue & Green) Changes to Timeline to reflect the new CPA Level work (eCR Blue & Green) eCR Blue - Unlinked contacts showing contacts for unmatched records Who Are the Users The end users are a mix of Clinicians, Administrative Staff and Support Services who need to be able to interact with the system to record appropriate clinical notes, view latest updates of information from other systems and then be able to create reports from this to provide to Commissioners across all the required areas to be upgraded. Existing Team The supplier will be expected to work with the existing Health Informatics Programme Team, a mix of Project Managers, Business Analysts, Business Change Managers, Quality Assurance, Systems Management and Infrastructure & Database Specialists. Current Phase Live Skills & Experience • Have experience of working with the Lancashire Care NHS Foundation Trust on their Clinical Recording system. • To be able to produce coding JSON. • To be able to provide developments in the Test (Preview) system for Testing and Approval. • Awareness of impacts in front end programming and backend SQL impacts. • Awareness of NHS reporting and auditing requirements. Work Location The supplier will work remotely off site, when developing and uploading into the Test (Preview) environment but expected to be on site for delivery of the upgrades into the Live system on the 14.12.2016. The site is in Preston, Lancashire. Working Arrangments We would expect the supplier to work off site predominantly, however we would expect them to be on site in the run up to and during the release of the new functionality and in subsequent days as part of the early life support process. Security Clearance The supplier should have familiarity with the NHS environment and be able to link to Trust systems through the N3 Network to ensure secure transfer of any information. Additional T&Cs The standard Digital Outcomes and Specialist Framework agreement Call Off Contract will apply. No. of Suppliers to Evaluate 3 Proposal Criteria • Value for money. • Team Structure. • How they've identified risks and dependencies and offered approaches to manage them. • How the approach or solution meets user needs. • Estimated timeframe for work. • How the approach or solution meets your organisation policy or goal. • Technical knowledge of Lancshire Care systems. Cultural Fit Criteria • Work as a Team with our organisation and other suppliers. • Knowledge and experience of working on LCFT systems, underlying infrastructure as well as mechanisms used for upgrade delivery. • Familiarity with in house systems and interdependencies that may be affected by changes within this release. • NHS experience. • Have a no blame culture and encourage people to learn from their mistakes. • Transparent and collaborative when making decisions. Payment Approach Fixed price Evaluation Weighting Technical competence 40% Cultural fit 20% Price 40% Questions from Suppliers 1. Kindly let us know the Contract Length and the Budget for this Project. The work needs to be completed to enable a Release Date of 14.12.2016 and the Budget hasn't yet been set for the work. 2. What technologies or technology stack are being currently used? Are your environment's Microsoft Windows or other systems? Microsoft.