Cultural event organisation services

Tender description

The Department for Culture, Media and Sport wish to commission a suitably experienced event management company to provide the infrastructure and logistical support necessary for the delivery of large scale 1st World War centenary commemorative events in Belgium to mark the battles of the Ypres Salient and, in particular, the Battle of Passchendaele. The event company will work with DCMS and numerous stakeholders to deliver the infrastructure and logistical support necessary to deliver the events, which will take place in outside locations of historic significance. They will be filmed live and broadcast around the world. The requirement is expected to include the sourcing, management and delivery of infrastructure; delivery of a public ballot; park and ride facility; VIP coach transport; big screen viewing capacity in Ypres Market Square and the Park; security, health and safety, risk assessment, insurance; guest list management; catering; project management; stakeholder management. The budget for the contract is to be confirmed, but an indicative guideline at this stage is 1 000 000 GBP-1 500 000 GBP.