Warehouse management system

Tender description

This contract will be replacing the existing 2/1305 National Distribution Centre (NDC), which is due to expire in March 2017. This will be for a warehouse/ storage facility and for the replacement Third Line support contract. The NTLC will also require facilities for a new Technology Test Centre. Please note that: a) This tender (and the tender documents), will be available on Bravo Solutions on the morning of Wednesday 31.8.2016 (see VI.3) below). b) There is a Tender Presentation and Site Visit (see VI.3) below). The following is to provide an indication of the scope/scale of the contract. The Contractor will be responsible for: — Receiving, storing and despatching a wide range of items (currently in the order of 1 400 live Stock Keeping Units — SKUs) associated with roadside Technology Equipment for the strategic road network in England. — Picking orders provided by Highways England and delivering them to regional maintenance providers and schemes; — Stock control (100 % every 3 months) and financial reporting (every month). — Organising the transport of products using appropriate haulage, pallet and parcel services and will be required to operate a trailer with a lorry mounted crane (used in the transportation of drums and signs) from the current incumbent. The Contractor must be able to provide a facility to meet the following indicative requirements: i) A warehouse and storage facility (as indicated above). The contractor may be required to set up and run satellite stores in other parts of the country either at their own sites, or at sites provided by the Highways England. ii) Hard standing for cable drums, pillars and palletised construction materials (currently using 110 000 square feet). iii) A further area outside the warehouse of some 20 000 square feet of concrete pad for the storage of large items of electrical equipment. The area should be provided with twenty electricity sockets (3kw per socket). iv)An area within the warehouse for the storage of large items of electrical equipment, currently 10 000 square feet. v) Full pallet locations, euro and UK (currently around 1 500) vi) Half pallet locations (Currently 300) vii) 1 and a half locations (currently 450) viii) Storage bins (approximately one cubic foot/ 0.03 m3 currently 200) ix) Shelving within the racking (currently 800 feet). This will require a site where the space utilised can be ‘flexed’ and varied in accordance with the changing requirements of Highways England. The Contractor shall use the nominated Highways England IT system which is currently Oracle based, or they may be requested to provide a suitable system. The warehouse should be heated to a minimum temperature of 12°C. Access requirements will be detailed in the Tender Documents. Highways England also requires safe and appropriate facilities for its Third Line Services who provide an inspection, test and repair function for faulty equipment returned from regional maintenance providers. This is largely a pedestrian area and will include the following indicative requirements: — A workshop area within the above warehouse of approximately 7 000 square feet with: — 5 workbenches (with chairs), and 30 electricity sockets (13A), protected by RCD and main emergency cut-off switch. — Approximately 120 pallet locations. — A goods inward quarantine area of approximately 1 000 square feet (93 square meters) adjacent to the workshop area — A separate, heated and secure office facilities with four desks with direct telephone points/ lines, suitable connection for broadband and power sockets. — Access to serviced toilets and parking. The NTLC site will also provide flexible facilities for the Test and Innovation Centre (TIC). The main purpose of this facility will be to allow Highways England suppliers to demonstrate, test and conduct training on roadside equipment in a safe environment. We anticipate that it will require an additional 60 000 square feet (approximately) of outside space and 2,000 square feet (approximately) of indoor space (with an office). Power will be required to the outside area and internal area suitable for a large number of Technology items. The Contractor is not required to provide any test equipment, office furniture, equipment for Third Line Services or TIC. Duration = 3 years + a 3-month mobilisation period. 2 + 1 year extension options (subject to our need and Contractor performance). Estimated value is between 1 200 000 GBP and 2 000 000 GBP per year.